Senior Human Resources Generalist

SCHEDULE: Eligible for 5/40 or 9/80 schedule

POSITION SUMMARY

The Senior Human Resources Generalist is responsible for the administration of HR processes and systems in accordance with guidelines, applicable state and federal laws, and management direction. This position participates in a wide range of activities across HR disciplines. This position supports the delivery of HR solutions in support of both short-term and long-term business goals.

The Senior HR Generalist assists with or owns a variety of HR processes including, but not limited to: onboarding, offboarding, record-keeping, and file maintenance. Serves as backup to Senior HR Advisor.

This position acts as administrator of all HR systems including, but not limited to: applicant tracking, candidate engagement, performance management, learning management, time & attendance and HRIS. Administration includes identifying, investigating, and resolving system issues. Responsibilities include generation of HR reports, including formatting and structuring reports, as well as ensuring data integrity for all reporting.

This role is responsible for the administrative aspects of the recruitment process and the tracking, compiling, and maintaining of all applicable HR and Training records in accordance with HR/Training operations processes and applicable laws.

The Senior HR Generalist works in an effective and positive manner and champions a positive work culture that aligns with company’s mission and values.

ESSENTIAL FUNCTIONS (Not limited to)

• Assists in building the department budget, HR and Training department cost reconciliation, and compile internal materials for presentations, such as the monthly budget review and quarterly business review.

• Compiles metrics regarding key HR projects that assist in driving business decisions.

• Performs as System Administrator for all HR systems to include but not limited to: applicant tracking, candidate engagement, time & attendance, performance management, onboarding, and HRIS.

• Processes changes to HR records in the applicable system.

• Acts as first point of contact for staff concerns and identified issues related to certain HR and Training systems. Escalates to the system vendor as appropriate and oversees vendor resolution, including performing quality control review.

• Serves as backup to the Senior HR Advisor to ensure seamless delivery of HR core responsibilities.

• Provides support, as needed, to the Training Lead in administration of the learning management system, reporting, and coordination of internal and external training activities.

• Maintains all libraries contained in the applicant tracking system to include offer letter templates, job descriptions, pre-screen questions, and candidate correspondences.

• Processes salary and hourly payrolls in accordance with HR process, including reviewing to ensure compliance with applicable state and federal regulations. Also serves as payroll backup during department cross-training.

• Develops work hours reports as needed to support management of non-exempt staff.

• Maintains public HR information in Document Management System.

• Files and maintains physical and electronic records for HR and Training, which includes the acquisition, maintenance, and appropriate retention of those records. This includes all compliance documents. Follows company’s retention guidelines and ensures all records are dispositioned accordingly.

• Assists employees as needed through benefits enrollment during new hire orientation, annual open enrollment, and other qualifying events.

• Supports coordination of all logistics related to annual benefits open enrollment event(s).

• Facilitates interview scheduling, inclusive of contact with candidate to determine availability, and coordinating interview times and changes with interview team.

• Maintains data integrity in HR systems for accuracy of reporting and produces regular and/or ad hoc reports as required.

• Compiles data and distributes HR and Training reports as appropriate.

• Manages administrative aspects of the performance management process, including the tracking and maintenance of documents and following up with appropriate parties as needed.

• Assists with new hire on-boarding activities, including distribution of New Hire packets, scheduling orientation meetings, and acquiring, tracking, and maintaining on-boarding documentation.

• Assists in execution of all offboarding activities.

• Communicates professionally with all levels of the organization.

• Manages HR and Employee Rewards and Recognition email inboxes and takes appropriate action.

• Partners with Accounting to track and reconcile gift card inventory.

• Creates presentation decks for various meetings, including but not limited to: benefits open enrollment, safety meetings, and employee trainings.

• Maintains strict confidentiality at all times.

• Maintains HR and Training department activity tracker.

• Manages outlook calendar invitations for HR and Training activities, including providing scheduling recommendations based on staff availability.

• Tracks and maintains information related to department vendors, purchase orders, and invoices, including physically or electronically routing documents for approval.

• Performs quarterly review of Professional Employer Organization (PEO) vendor deliverable tracker and recommends completion status for management review. Response Specific Below are the responsibilities for this position related to and during the timeframe company is activated to respond to a well control incident in the U.S. Gulf of Mexico.

• Work as a member of the company Emergency Response Organization on an as needed basis in the event of activation, or preparations/drills for same, in response to a well control incident and perform job duties commensurate with your assigned role.

• Participate, as required, in Incident Management Team (IMT) trainings and drills.

• Provide support as needed for HR to monitor workforce during a response, including tracking employee work hours and locations, in addition to executing time sensitive normal operations responsibilities, such as processing payroll.

• During an incident response, supports management determined work shifts.

QUALIFICATIONS

Required

• Bachelor’s degree in human resources, business or a related field of study

• A minimum of 4 years of experience in human resources across multiple disciplines

• Advanced skill level in MS Office; Outlook, Word, Excel and PowerPoint

• Working knowledge of HR systems, processes, regulations, and compliance

• Demonstrates the ability to acquire skills related to new technologies

• Must be results driven and able to effectively multi-task

• Has excellent organizational skills

• Has a strong results orientation and personal accountability

• Is a team player and has a collaborative working style

• Is able to identify needs of stakeholders and influence where appropriate

• Exhibits strong problem solving and decision-making skills, including ability to think critically

• Displays innovation with a curiosity and openness to new ideas

• Communicates professionally and effectively both verbally and in writing

• Maintains effectiveness in a changing environment

• Visibly demonstrate the values of safety, integrity and excellence

• Demonstrates the ability to anticipate departmental needs and proactively works to address identified needs

• Must be able to independently handle and prioritize simultaneous responsibilities

Preferred

• Experience with the Cornerstone Learning Management System

• Experience with SAP

• PHR/SHRM-CP certification

• Experience working with a Professional Employer Organization (PEO)

Note: This Job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand, walk, climb stairs, use hands to finger, handle or feel; and reach with hands and arms close to and overhead of their body. The employee may occasionally lift and/or move items up to 25 pounds.