IT Purchasing and Asset Management

The Purchasing and Asset Specialist position is responsible for helping to establish and adhere to purchasing guidelines based on the strategies and goals outlined. Facilitates the entire process from requisition through delivery and invoicing. Duties are broad in nature and require the incumbent to exercise independent judgment related to assignments. Works with business partners in issuance of purchase orders and formal Requests for Proposal (RFP) to external vendors. Complies with established financial policies and procedures and ensures that procurement process remains fair and objective. This position will continuously and proactively investigate new suppliers and technologies in order to submit ideas to IT stakeholders and category management to maintain a funnel of opportunities to support the organizational goals.

This role is based in Indianapolis, IN. Qualified candidates must currently reside in the Indianapolis, IN area

Essential Functions

• IT primary procurement point of contact for all new and existing technologies
• Identifying and responding to technology sourcing needs and requirements, including performing technology market research and analysis
• Daily purchase order placement and expected due date monitoring
• Daily invoice processing to include contracted and individual invoices
• Plan and perform monthly inventory to make sure minimum levels are met and data is accurate
• Perform assessments and analysis on various IT physical assets and software titles. Will analyze data from multiple sources and apply IT Asset Management (ITAM) relevant information to records and/or processes.
• Continuously improve the Purchasing and Inventory Management functions
• Work with vendors, distributors, and manufacturers to keep current with hardware specifications, availability, and current trends in the supply channel.
• Audit existing contracts and drive contract modifications.
• Implementing and ensuring data accuracy of the Hardware Asset Lifecycle Management Database.
• Coordinate lifecycle activities such as incident management, compliance audits, software licensing and software/hardware upgrades and maintenance.
• Support and manage activities associated to IT assets. Will work with asset owners, business partners and stakeholders to manage and maintain asset records during each phase of the asset lifecycle.
• Responsible processing corporate credit card payments and invoices each month, working with key business partners to ensure correct methodology
• Process maintenance service requests for hardware and/software
• Monitor and document Supplier performance
• Continue professional growth and be willing to take on additional responsibilities
• Other duties as assigned

Education Qualifications

• Required Bachelor's Degree

Experience Qualifications

• Required 3+ years of strong technical skills in supply chain (inventory, planning, purchasing, asset management)
• Required Experience identifying and resolving issues independently
• Preferred ServiceNow Asset management experience

Skills and Abilities

• Very high-level of self-awareness and desire to develop leadership capabilities.
• Ability to hold themselves accountable to high standards.
• Demonstrates a solid sense of accountability and sound personal judgement.
• Proven analytical skills with information systems.
• Courage to take initiative in unfamiliar or ambiguous circumstances.
• Ability to gain alignment with different clients and represent a common point of view across multiple stakeholders. Must be confident building business partnerships with various business leaders.
• Excellent verbal and written communication
• Maintains a high level of confidentiality
• Strong organization skills and attention to detail including the ability to multi-task and prioritize multiple projects with competing and aggressive deadlines.
• The ability to establish and maintain effective vendor relationships.
• Excellent verbal written communication skills. Must effectively express ideas and recommendations both orally and in writing.
• Ability to maintain a high level of professionalism and confidentiality.
• Ability to act independently with minimal direction from supervisor
• Exhibit proficiency with Microsoft Excel

Licenses and Certifications

• ITIL Foundation - HDI (HDI) ITILv3 or ITILv4 Foundations certified Upon Hire Preferred