Construction Administrator

Our Client is an architectural and interior design firm operating in West Palm Beach, Florida for over thirty years. We are a team that uses a collaborative and results-oriented approach to guide our clients through the entire design-build process. Our dedicated client base and diverse project portfolio is a testament to delivering design excellence on projects throughout the United States.

The Opportunity – Construction Administrator

We are seeking a seasoned Construction Administration (CA) Specialist with a minimum of 10 years of experience in architectural construction administration and/or general contracting CA. The ideal candidate will play a key role in overseeing and managing the construction phase of our projects, ensuring they are executed in accordance with design specifications, budgets, and timelines. The candidate must live within a reasonable drive time to our office in West Palm Beach to facilitate effective communication and project management.

As a Construction Administrator, you would help ensure the success of a project by staying ahead of the construction both in-office and on-site, thus assisting the GC in responding in a timely manner to issues while maintaining the construction schedule.

Key Responsibilities:

• Manage the construction administration process for commercial architecture projects, from pre-construction through project completion.
• Serve as the primary liaison between the architectural team, contractors, clients, and other stakeholders to ensure project objectives are met.
• Conduct regular site visits to monitor construction progress, address issues, and verify that work is being performed in compliance with construction documents, building codes, and industry standards.
• Review and respond to RFIs, submittals, shop drawings, and change orders promptly and accurately.
• Identify and resolve construction-related challenges in a timely and cost-effective manner.
• Monitor project schedules and budgets, providing updates and recommendations to the project team.
• Ensure quality control and adherence to safety protocols on construction sites.
• Prepare and maintain thorough documentation of all CA activities, including site observation reports, meeting minutes, and field reports.
• Collaborate with the design team to review and interpret construction documents, offering insights to improve constructability.

• Facilitate project closeout, including punch lists, final inspections, and as-built drawings.

Qualifications:

• Bachelor's degree in Architecture, Construction Management, or a related field preferred
• Minimum of 10 years of experience in architecture construction administration and/or general contracting construction administration, with a focus on commercial projects.
• Strong understanding of construction processes, building codes, and industry standards
• Proven experience managing multiple projects simultaneously, with a track record of delivering projects on time and within budget.
• Excellent problem-solving skills and the ability to make informed decisions quickly.
• Strong communication and interpersonal skills to effectively collaborate with clients, contractors, and team members.
• Proficiency in construction administration software and tools.
• Ability to read and interpret architectural drawings, specifications, and contracts.
• Must live within a reasonable drive time to our office in West Palm Beach.
• Valid driver's license and reliable transportation for site visits.

In addition to your expertise and experience, we seek to hire those with similar values which include:

• Positive Attitude
• Coachable
• Strong Work Ethic
• Detail Oriented
• Passionate
• Solution-based Mindset

As part of our team, you will be expected to:

• Collaborate professionally, both internally and externally, with fellow team members, clients, contractors, and engineers
• Be able to clearly and succinctly articulate Issues and Possible Solutions to all involved Parties
• Remain Innovative
• Complete deadlines on time and on budget while maintaining design excellence
• Tactfully resolve opportunities with an appropriate sense of urgency

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A collaborative and supportive work environment.
• The chance to work on a diverse range of commercial projects.