HR Generalist / Office Assistant

The role of the HR Generalist / Office Assistant is pivotal in providing vital support to the human resources functions and maintaining seamless operations in the office. The ideal candidate for this position should possess a foundational understanding of HR processes, coupled with a robust administrative background, exceptional communication skills, and a proactive approach to efficiently manage diverse tasks.

Job Duties / Responsibilities:

• Serve as a dedicated employee benefits resource for all staff, ensuring a clear understanding of the available benefits and assisting with inquiries.
• Facilitate company annual compensation and benefits efforts by conducting thorough reviews, identifying improvement areas, and implementing strategic enhancements, ensuring accuracy and compliance with company policies and legal standards.
• Conduct regular market research to ensure competitive compensation practices.
• Provide guidance and support to employees regarding benefits enrollment, claims, and related inquiries.
• Manage Viking Masek's leave process, including documentation, certification, and tracking of leave usage. Ensure compliance with FMLA regulations and company policies.
• Assist in the administration of compensation programs, including salary reviews, merit increases, and incentive plans.
• Support the payroll team with bi-weekly tasks and ensure accuracy in processing.
• Utilize HRIS systems for data management and reporting.
• Foster positive employee relations by addressing inquiries, facilitating communication, and promoting a collaborative work environment.
• Manage employee files, overseeing documentation related to benefits, attendance, and other pertinent information.
• Maintain a welcoming and professional environment for employees and guests.
• Coordinate incoming and outgoing mail and deliveries.
• Act as a backup for all HR team members.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 3 years of experience in a Human Resources Generalist role.
• Strong knowledge of HR practices, compensation, and benefits administration.
• Excellent organizational and multitasking skills.
• Exceptional interpersonal and communication abilities.
• Strong analytical and problem-solving skills.
• Proficient time management and adaptability to changing demands.
• Proactive, self-directed, and initiative-driven.
• Well-developed interpersonal skills for positive relationships.
• Proficiency in HR software and Microsoft Office Suite.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Qualifications:

• Certification as a SHRM-Certified Professional (SHRM-SCP or CP) or Professional in Human Resources (SPHR/PHR).

Expectations:

• Learn, embrace & maintain Core Values: Entrepreneurial Thinking, Driven & Passionate, Innovative, Win.
• Competitive salary.
• Health and dental insurance.
• Retirement plan options.
• Professional development opportunities.
• Positive and inclusive work culture.

Other Misc.

• Always sell the Viking Value Proposition
• Continuous improvement and industry training upkeep

Hours: Monday through Friday. 8:00-5:00 PM, or time needed to perform functions of the role. (Can be flexible).

Organizational

Expectations:

• Commitment, Accuracy, Accountability, Communication, Closure
• Positive and Supportive Attitude
• Understand the Company and department processes
• Be Innovative
• Driven and Passionate
• Prepare to Win
• Promote Teamwork