University of California-Berkeley
Program Assistant (4263C) - Center for Long-Term Cybersecurity
University of California-Berkeley, Berkeley, California, United States, 94709
Job ID
73263Location
Main Campus-BerkeleyFull/Part Time
Full TimeAbout Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature.We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential.Departmental Overview
The Center for Long-Term Cybersecurity was established with a $15M grant from the William and Flora Hewlett Foundation to Berkeley to support the building of a new field of cyber-security research that is multi-disciplinary and global in scope, and that contributes to shaping long term policy in the field. The CLTC is based in UC Berkeley's School of Information (I School), a graduate research and education community committed to expanding access to information and to improving its usability, reliability, and credibility while preserving security and privacy.The Program Assistant will play a critical role in helping to develop and expand the role of the CLTC on campus by providing a wide range of support, which includes tracking both administrative and research projects, composing correspondence, facilitating communications across the organization, coordinating travel arrangements, and scheduling appointments.Application Review Date
The First Review Date for this job is: October 9, 2024 - Open Until FilledResponsibilities
Procurement and Payments (20%):
Manages the onboarding of suppliers.Facilitates purchase orders for supplies, vendors, and event expenses.Processes payments, including reimbursements, vendor invoices, honoraria, stipends, and awards.
Budget and Grant Tracking (20%):
Manages periodic CLTC Requests for Proposals (RFPs) processes.Assists in preparing budget for contract and grant proposals.Monitors CLTC expenses and pending reimbursements and provides financial reports to the Director.
Scheduling and Events Support (15%):
Schedules large and small meetings.Assists in the organization of stakeholder engagement activities.Coordinates travel arrangements for CLTC staff and key external stakeholders.
Relationship-Building (15%):
Handles sensitive and confidential information regarding prospective donors.Acts as a representative of the program and Director to high-level internal and external contacts.
Facilities and Operations (15%):
Recruits and hires undergraduate student assistants.Liaises with Building Manager and Facilities.Maintains CLTC-specific applications.
Research and Project Management (10%):
Independently prepares reports and research for the Director and CLTC research staff.Tracks ongoing projects and ensures deadlines are kept.
Communications (5%):
Prepares correspondence and other written materials.
Required Qualifications
Bachelor's degree in related area and/or equivalent experience/training.Working knowledge of common campus-specific and CLTC-specific computer application programs.Solid communication and interpersonal skills.Solid organizational skills and ability to multi-task.Ability to use sound judgment in responding to issues and concerns.Skill in managing sensitive and confidential information.Strong interpersonal and customer service skills.Strong time management skills.Ability to apply patience and discipline when dealing with logistical coordination.Preferred Qualifications
Experience with UC Berkeley financial and administrative systems.An interest in cybersecurity or technology.Salary & Benefits
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $31.43 (Step 1) to $37.61 (Step 9) hourly. This is a 100% FTE career position eligible for full benefits.Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer.
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73263Location
Main Campus-BerkeleyFull/Part Time
Full TimeAbout Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature.We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential.Departmental Overview
The Center for Long-Term Cybersecurity was established with a $15M grant from the William and Flora Hewlett Foundation to Berkeley to support the building of a new field of cyber-security research that is multi-disciplinary and global in scope, and that contributes to shaping long term policy in the field. The CLTC is based in UC Berkeley's School of Information (I School), a graduate research and education community committed to expanding access to information and to improving its usability, reliability, and credibility while preserving security and privacy.The Program Assistant will play a critical role in helping to develop and expand the role of the CLTC on campus by providing a wide range of support, which includes tracking both administrative and research projects, composing correspondence, facilitating communications across the organization, coordinating travel arrangements, and scheduling appointments.Application Review Date
The First Review Date for this job is: October 9, 2024 - Open Until FilledResponsibilities
Procurement and Payments (20%):
Manages the onboarding of suppliers.Facilitates purchase orders for supplies, vendors, and event expenses.Processes payments, including reimbursements, vendor invoices, honoraria, stipends, and awards.
Budget and Grant Tracking (20%):
Manages periodic CLTC Requests for Proposals (RFPs) processes.Assists in preparing budget for contract and grant proposals.Monitors CLTC expenses and pending reimbursements and provides financial reports to the Director.
Scheduling and Events Support (15%):
Schedules large and small meetings.Assists in the organization of stakeholder engagement activities.Coordinates travel arrangements for CLTC staff and key external stakeholders.
Relationship-Building (15%):
Handles sensitive and confidential information regarding prospective donors.Acts as a representative of the program and Director to high-level internal and external contacts.
Facilities and Operations (15%):
Recruits and hires undergraduate student assistants.Liaises with Building Manager and Facilities.Maintains CLTC-specific applications.
Research and Project Management (10%):
Independently prepares reports and research for the Director and CLTC research staff.Tracks ongoing projects and ensures deadlines are kept.
Communications (5%):
Prepares correspondence and other written materials.
Required Qualifications
Bachelor's degree in related area and/or equivalent experience/training.Working knowledge of common campus-specific and CLTC-specific computer application programs.Solid communication and interpersonal skills.Solid organizational skills and ability to multi-task.Ability to use sound judgment in responding to issues and concerns.Skill in managing sensitive and confidential information.Strong interpersonal and customer service skills.Strong time management skills.Ability to apply patience and discipline when dealing with logistical coordination.Preferred Qualifications
Experience with UC Berkeley financial and administrative systems.An interest in cybersecurity or technology.Salary & Benefits
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $31.43 (Step 1) to $37.61 (Step 9) hourly. This is a 100% FTE career position eligible for full benefits.Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer.
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