University of Arizona
Program Coordinator
University of Arizona, Tucson, Arizona, United States, 85718
Program Coordinator
Posting Numberreq21159
DepartmentResearch Development Services
Department Website Linkhttps://research.arizona.edu/development/rds-new-homepage
LocationMain Campus
AddressTucson, AZ USA
Position HighlightsResearch Development Services (RDS) at the University of Arizona has an opening for a Program Coordinator to provide critical functions in support of our office with program management including scheduling for our external engagement and proposals teams while providing office support in a collaborative environment. This is a fast-paced and multi-tasked environment requiring the incumbent to perform with initiative, resourcefulness, creativity, and sound judgment. Responsibilities include tasks such as managing communications and programs with our external sponsors (including reaching out to professionals in industry, national labs, and with federal sponsors) for meeting support, including agenda development, preparation of meeting documents, assisting with event/meeting organization (largely for external partners and faculty), calendaring, and other duties as assigned. The ideal candidate will be excited to work in an environment focused on advancing transformative excellence in research across campus, with particular attention to our land-grant mission of service to the State of Arizona.Research Development Services (RDS)
Research Development Services (RDS) facilitates effective collaborations between researchers and funders to bring about meaningful discoveries, critical innovation, and real-life impact.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please
click here .
Duties & Responsibilities
Duties & responsibilities:* Use of critical thinking and decision-making skills to provide a variety of specialized program management and technical responsibilities to support the external engagement program and proposal development team within the office of Research Development Services. This entails managing our CRM and relational database entries, tracking of action items and deadlines affiliated with external sponsored research, providing coordination for proposal development functions (including templating, calendaring, and meeting arrangements). Specific duties include: develop letters, memos, and reports on behalf of the external engagement and proposals teams, including communications for internal and external consumption. Coordinate communication triage, including agendas and collaborative tools, between other functional units within Research Development.* Collaborate with the RD Operations Team to ensure the smooth and successful implementation of program management, administrative support, and events to engage external sponsors (primarily federal, industry, and community partners) and faculty grants and contracts learning opportunities.* Administrative support - respond to inquiries received from the general help desk line and email; proactively communicate with senior leaders and deans (or designees), direct reports, internal and external stakeholders in establishing new meeting requests, following up on action items, sharing reports and draft scopes of work for sponsored research. Arrange meeting rooms and maintain the conference room and the conference room calendar, golf cart calendar and maintenance, maintain and set up Zoom and other technologies for audio-visual meeting support; make and report the necessary travel reservations and develop itineraries for those traveling (in and out of state); process PCard purchases and reconciliation ensuring all documents are submitted in a timely fashion according to deadlines; process reimbursements; process mail; monitor office needs.* Maintain multiple electronic systems including member access to Teams, the unit's CRM and proposal tracking tools (currently in AirTable and SmartSheet), and support the updating of our Drupal-based website. This also includes collating materials for distribution to key collaborators through our regularly scheduled e-newsletters (TRELLIS/Salesforce).* Additional duties as assigned.Knowledge, skills and abilities:* Understanding of a high-intensity research institution and higher education administration.* Proficient with Microsoft Office Suite, especially Outlook email and calendaring, Zoom, Doodle Poll or other similar applications.* Strong organizational skills and excellent verbal and written communication.* The use of sound judgment and the ability to distinguish priorities are important as well as working well with minimal supervision and within a team.* Excellent knowledge of office, research program/project management, and administrative procedures and policies particularly using the Microsoft Office Suite.* Excellent verbal and written communication.* Proficient with Zoom, Teams, and other applications with experience supporting AV equipment.* Skill in developing and maintaining good working relationships.* Excellent interpersonal communication skills, including written and oral communication. With the ability to effectively communicate with external partners.* Exceptional organizational skills: detail-oriented, able to prioritize strategically, and effectively juggle multiple projects simultaneously.* Knowledge of basic accounting principles.* Ability to problem-solve and make decisions.* Ability to work independently as well as part of a team.* Ability to deliver professional and effective customer service with all interactions.Minimum QualificationsBachelor's degree or equivalent advanced learning attained through experience required and a minimum of 1 year of relevant experience.
Preferred Qualifications
Experience with UA travel and financial processes.In depth experience using knowledge of external collaboration including industry relations.Experience working in a high-paced environment.
FLSANon-Exempt
Full Time/Part TimeFull Time
Number of Hours Worked per Week40
Job FTE1.0
Work CalendarFiscal
Job CategoryOrganizational Administration
Benefits EligibleYes - Full Benefits
Rate of Pay$25.50 - $31.88 per hour
Compensation Typehourly rate
Grade7
Compensation GuidanceThe
Rate of Pay Field
represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The
Grade Range Minimum, Midpoint, and Maximum Fields
listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum$25.5
Grade Range Midpoint$31.88
Grade Range Maximum$38.24
Career Stream and LevelPC1
Job FamilyAdministrative Support
Job FunctionOrganizational Administration
Type of criminal background check required:Name-based criminal background check (non-security sensitive)
Number of Vacancies1
Target Hire Date
Expected End Date
Contact Information for CandidatesLuz Sandoval/ lvalenzu@arizona.edu
Open Date11/12/2024
Open Until FilledYes
Documents Needed to ApplyResume and Cover Letter
Special Instructions to Applicant
Diversity StatementAt the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
Posting Numberreq21159
DepartmentResearch Development Services
Department Website Linkhttps://research.arizona.edu/development/rds-new-homepage
LocationMain Campus
AddressTucson, AZ USA
Position HighlightsResearch Development Services (RDS) at the University of Arizona has an opening for a Program Coordinator to provide critical functions in support of our office with program management including scheduling for our external engagement and proposals teams while providing office support in a collaborative environment. This is a fast-paced and multi-tasked environment requiring the incumbent to perform with initiative, resourcefulness, creativity, and sound judgment. Responsibilities include tasks such as managing communications and programs with our external sponsors (including reaching out to professionals in industry, national labs, and with federal sponsors) for meeting support, including agenda development, preparation of meeting documents, assisting with event/meeting organization (largely for external partners and faculty), calendaring, and other duties as assigned. The ideal candidate will be excited to work in an environment focused on advancing transformative excellence in research across campus, with particular attention to our land-grant mission of service to the State of Arizona.Research Development Services (RDS)
Research Development Services (RDS) facilitates effective collaborations between researchers and funders to bring about meaningful discoveries, critical innovation, and real-life impact.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please
click here .
Duties & Responsibilities
Duties & responsibilities:* Use of critical thinking and decision-making skills to provide a variety of specialized program management and technical responsibilities to support the external engagement program and proposal development team within the office of Research Development Services. This entails managing our CRM and relational database entries, tracking of action items and deadlines affiliated with external sponsored research, providing coordination for proposal development functions (including templating, calendaring, and meeting arrangements). Specific duties include: develop letters, memos, and reports on behalf of the external engagement and proposals teams, including communications for internal and external consumption. Coordinate communication triage, including agendas and collaborative tools, between other functional units within Research Development.* Collaborate with the RD Operations Team to ensure the smooth and successful implementation of program management, administrative support, and events to engage external sponsors (primarily federal, industry, and community partners) and faculty grants and contracts learning opportunities.* Administrative support - respond to inquiries received from the general help desk line and email; proactively communicate with senior leaders and deans (or designees), direct reports, internal and external stakeholders in establishing new meeting requests, following up on action items, sharing reports and draft scopes of work for sponsored research. Arrange meeting rooms and maintain the conference room and the conference room calendar, golf cart calendar and maintenance, maintain and set up Zoom and other technologies for audio-visual meeting support; make and report the necessary travel reservations and develop itineraries for those traveling (in and out of state); process PCard purchases and reconciliation ensuring all documents are submitted in a timely fashion according to deadlines; process reimbursements; process mail; monitor office needs.* Maintain multiple electronic systems including member access to Teams, the unit's CRM and proposal tracking tools (currently in AirTable and SmartSheet), and support the updating of our Drupal-based website. This also includes collating materials for distribution to key collaborators through our regularly scheduled e-newsletters (TRELLIS/Salesforce).* Additional duties as assigned.Knowledge, skills and abilities:* Understanding of a high-intensity research institution and higher education administration.* Proficient with Microsoft Office Suite, especially Outlook email and calendaring, Zoom, Doodle Poll or other similar applications.* Strong organizational skills and excellent verbal and written communication.* The use of sound judgment and the ability to distinguish priorities are important as well as working well with minimal supervision and within a team.* Excellent knowledge of office, research program/project management, and administrative procedures and policies particularly using the Microsoft Office Suite.* Excellent verbal and written communication.* Proficient with Zoom, Teams, and other applications with experience supporting AV equipment.* Skill in developing and maintaining good working relationships.* Excellent interpersonal communication skills, including written and oral communication. With the ability to effectively communicate with external partners.* Exceptional organizational skills: detail-oriented, able to prioritize strategically, and effectively juggle multiple projects simultaneously.* Knowledge of basic accounting principles.* Ability to problem-solve and make decisions.* Ability to work independently as well as part of a team.* Ability to deliver professional and effective customer service with all interactions.Minimum QualificationsBachelor's degree or equivalent advanced learning attained through experience required and a minimum of 1 year of relevant experience.
Preferred Qualifications
Experience with UA travel and financial processes.In depth experience using knowledge of external collaboration including industry relations.Experience working in a high-paced environment.
FLSANon-Exempt
Full Time/Part TimeFull Time
Number of Hours Worked per Week40
Job FTE1.0
Work CalendarFiscal
Job CategoryOrganizational Administration
Benefits EligibleYes - Full Benefits
Rate of Pay$25.50 - $31.88 per hour
Compensation Typehourly rate
Grade7
Compensation GuidanceThe
Rate of Pay Field
represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The
Grade Range Minimum, Midpoint, and Maximum Fields
listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum$25.5
Grade Range Midpoint$31.88
Grade Range Maximum$38.24
Career Stream and LevelPC1
Job FamilyAdministrative Support
Job FunctionOrganizational Administration
Type of criminal background check required:Name-based criminal background check (non-security sensitive)
Number of Vacancies1
Target Hire Date
Expected End Date
Contact Information for CandidatesLuz Sandoval/ lvalenzu@arizona.edu
Open Date11/12/2024
Open Until FilledYes
Documents Needed to ApplyResume and Cover Letter
Special Instructions to Applicant
Diversity StatementAt the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.