Freedom Forever
Office Admin
Freedom Forever, Chandler, Arizona, United States, 85249
DescriptionPOSITION SUMMARY:
Pay Range: $23 to $26/hr The Executive Assistant is responsible for high-level administrative support to senior level leadership by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
Preparing reports, memos, invoices letters, and other documentsSupport Dealer relations on requested tasksProvide general administrative supportAct as the point of contact between leaders and employees/clientsFacilitate internal communication (e.g coordinate the preparation of PowerPoint or other presentations for specific dealer or internal meetings)Prepare all expense reports, manage Expensify by keeping credit card receipts and reconciling statements; proactively ask for receipts after each business tripProvide recommendations for process improvements related to administrative activitiesCorrespond and assist sales contractors with questions related to commissionsReconcile and track contractor advances, bonuses and deductionsPerform other duties as assignedQUALIFICATION REQUIREMENTS:
Education & Certifications:
Bachelor’s degree in business administration, marketing or other related field preferredHigh School Graduate or GEDExperience:
At least 1 year of experience in high-level administrative supportKnowledge, Skills & Abilities:
Knowledge of Office 365 (Word, Office, Excel, etc.)Formal project management training highly preferredMarketing/agency traffic experience highly preferredExcellent time management and deadline driven work ethicExtremely high attention to detailDemonstrates strong interpersonal and leadership skillsMust have strong communication skills both verbal and writtenDemonstrated ability to partner and collaborate with all levels of the organizationInternally motivated with the ability to be a change agentExperience in renewable energy desired but not requiredPHYSICAL DEMANDS AND ABILITIES
Regularly spend long hours sitting and using office equipment and computersRegularly move from sitting to standing positions effortlesslyRegularly spend long hours in intense concentration reviewing and entering information into a computerRegularly use hands and fingers to handle, control or feel objectsRegularly see details of objects that are less than a few feet awayRegularly speak clearly so listeners can understandRegularly understand the speech of another personFrequently work on projects that require deadlinesFrequently bend to file and maintain filesOccasionally lift 5-10 poundsINDSJ1TRAVEL REQUIREMENTS
(Employee is required to travel for business purposes, not including commute to and from work.)
If required to travel, must have a valid Driver's License/Insurance and the ability to drive a personal vehicle to different sites. Freedom Forever is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: veteran status, uniformed service member status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation, and related medical conditions), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics) or any other consideration protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.
Location is not remote, must be in AZ.
Pay Range: $23 to $26/hr The Executive Assistant is responsible for high-level administrative support to senior level leadership by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
Preparing reports, memos, invoices letters, and other documentsSupport Dealer relations on requested tasksProvide general administrative supportAct as the point of contact between leaders and employees/clientsFacilitate internal communication (e.g coordinate the preparation of PowerPoint or other presentations for specific dealer or internal meetings)Prepare all expense reports, manage Expensify by keeping credit card receipts and reconciling statements; proactively ask for receipts after each business tripProvide recommendations for process improvements related to administrative activitiesCorrespond and assist sales contractors with questions related to commissionsReconcile and track contractor advances, bonuses and deductionsPerform other duties as assignedQUALIFICATION REQUIREMENTS:
Education & Certifications:
Bachelor’s degree in business administration, marketing or other related field preferredHigh School Graduate or GEDExperience:
At least 1 year of experience in high-level administrative supportKnowledge, Skills & Abilities:
Knowledge of Office 365 (Word, Office, Excel, etc.)Formal project management training highly preferredMarketing/agency traffic experience highly preferredExcellent time management and deadline driven work ethicExtremely high attention to detailDemonstrates strong interpersonal and leadership skillsMust have strong communication skills both verbal and writtenDemonstrated ability to partner and collaborate with all levels of the organizationInternally motivated with the ability to be a change agentExperience in renewable energy desired but not requiredPHYSICAL DEMANDS AND ABILITIES
Regularly spend long hours sitting and using office equipment and computersRegularly move from sitting to standing positions effortlesslyRegularly spend long hours in intense concentration reviewing and entering information into a computerRegularly use hands and fingers to handle, control or feel objectsRegularly see details of objects that are less than a few feet awayRegularly speak clearly so listeners can understandRegularly understand the speech of another personFrequently work on projects that require deadlinesFrequently bend to file and maintain filesOccasionally lift 5-10 poundsINDSJ1TRAVEL REQUIREMENTS
(Employee is required to travel for business purposes, not including commute to and from work.)
If required to travel, must have a valid Driver's License/Insurance and the ability to drive a personal vehicle to different sites. Freedom Forever is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: veteran status, uniformed service member status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation, and related medical conditions), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics) or any other consideration protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.
Location is not remote, must be in AZ.