Jolt Action
Executive Assistant
Jolt Action, Houston, Texas, United States, 77246
ABOUT JOLT
Jolt is a non-profit organization founded in 2016 to increase the civic participation of Latinos in Texas to build a stronger democracy and ensure that everyone's voice is heard. Jolt knows that our democracy works best when everyone gets a seat at the table. That's why Jolt builds the leadership capacity of Latinos to mobilize their peers to action. Jolt lifts up the voices of young Latinos in Texas to tell their own stories through creative arts and acts, development institutes, and student leadership.
Jolt believes that Texas is poised for change, with a growing and disaffected Latino population. Today, 1 in 3 eligible voters in Texas is Latino and projections indicate that by 2030, Latinos will make up the majority of the state's population. But demographics alone aren't destiny. Winning change requires building a homegrown movement and a smart, focused, long-term strategy that can deliver equality and power to those who are most excluded and often first impacted.
EXECUTIVE ASSISTANT
The Executive Assistant reports directly to the Executive Director, providing executive, administrative, and development support to the Executive Director and Board of Directors. The Executive Assistant also serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Director. The ideal candidate will be a self starter, proactive problem solver with exceptional communication skills and meticulous attention for details. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
PRIMARY RESPONSIBILITIES AND DUTIES
Prepare for executive and leadership meetings with detailed briefs, agendas, and intended outcomes.Assist Executive Director with donor stewardship and update donor database after each stakeholder meeting to include clearly defined next stepsWork with development team to prepare profile portfolios for stakeholder meetingsCoordinate complex scheduling and calendar management, as well as content and flow of information to executive and leadership teamsManage travel logistics and activities, including accommodations, transportation, and meals including expense report reconciliation with priority given to Executive DirectorManage project and event timelines and planning as needed, while effectively communicating project status and related information as required.Assist with company and program logistics and participate at stakeholder eventsFinancial Coordination:
Manage accounts payable and accounts receivable processes.Perform daily financial transactions, including verifying, classifying, and recording accounts payable data.Support the month-end and year-end close processes.Maintain accurate and up-to-date financial records and documentation.
Manage all board meeting logistics, including board and committee agendas and calendars, timely preparation and distribution of agendas, notifications, and advance reading material.Maintain professionalism and strict confidentiality with all materialsOther duties as assignedQUALIFICATIONS
The Executive Assistant should demonstrate competence in some or all of the following:
Four or more years of experience in an administrative role reporting directly to executive leadershipAssociate's DegreeSelf starter with strong time-management skills and an ability to organize and coordinate multiple concurrent projectsExcellent verbal and written communications skills including editing and proofreadingAbility to maintain confidentiality of information related to the company and its employeesProficiency in Google Drive, Google Docs, Google sheets, Excel, PowerPointExperience using social media platforms such as Twitter, Instagram and FacebookDrivers license and reliable transportationPassion and dedication for Jolt's missionSpanish language fluencyLOCATION
This position is based in Texas and reports to the Executive Director. Jolt is reviewing resumes on a rolling basis.
COMPENSATION
This position pays $50,000 - $55,000 per year. Salary commensurates with education and experience. Jolt's benefit package includes full employer-covered health care, employer match retirement contribution up to 4%, employer-provided life insurance policy, monthly cell phone reimbursement, and 18 paid holidays, vacation, personal time off, sick leave, plus additional benefits. Standard business office hours apply to this position and will discuss with selected candidates during the interview.
PREFERRED QUALIFICATIONS
Bilingual (English and Spanish
Jolt Initiative 501(c)3 and Jolt Action 501(c)4 are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, and disability, or other legally protected status.
Jolt is a non-profit organization founded in 2016 to increase the civic participation of Latinos in Texas to build a stronger democracy and ensure that everyone's voice is heard. Jolt knows that our democracy works best when everyone gets a seat at the table. That's why Jolt builds the leadership capacity of Latinos to mobilize their peers to action. Jolt lifts up the voices of young Latinos in Texas to tell their own stories through creative arts and acts, development institutes, and student leadership.
Jolt believes that Texas is poised for change, with a growing and disaffected Latino population. Today, 1 in 3 eligible voters in Texas is Latino and projections indicate that by 2030, Latinos will make up the majority of the state's population. But demographics alone aren't destiny. Winning change requires building a homegrown movement and a smart, focused, long-term strategy that can deliver equality and power to those who are most excluded and often first impacted.
EXECUTIVE ASSISTANT
The Executive Assistant reports directly to the Executive Director, providing executive, administrative, and development support to the Executive Director and Board of Directors. The Executive Assistant also serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Director. The ideal candidate will be a self starter, proactive problem solver with exceptional communication skills and meticulous attention for details. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
PRIMARY RESPONSIBILITIES AND DUTIES
Prepare for executive and leadership meetings with detailed briefs, agendas, and intended outcomes.Assist Executive Director with donor stewardship and update donor database after each stakeholder meeting to include clearly defined next stepsWork with development team to prepare profile portfolios for stakeholder meetingsCoordinate complex scheduling and calendar management, as well as content and flow of information to executive and leadership teamsManage travel logistics and activities, including accommodations, transportation, and meals including expense report reconciliation with priority given to Executive DirectorManage project and event timelines and planning as needed, while effectively communicating project status and related information as required.Assist with company and program logistics and participate at stakeholder eventsFinancial Coordination:
Manage accounts payable and accounts receivable processes.Perform daily financial transactions, including verifying, classifying, and recording accounts payable data.Support the month-end and year-end close processes.Maintain accurate and up-to-date financial records and documentation.
Manage all board meeting logistics, including board and committee agendas and calendars, timely preparation and distribution of agendas, notifications, and advance reading material.Maintain professionalism and strict confidentiality with all materialsOther duties as assignedQUALIFICATIONS
The Executive Assistant should demonstrate competence in some or all of the following:
Four or more years of experience in an administrative role reporting directly to executive leadershipAssociate's DegreeSelf starter with strong time-management skills and an ability to organize and coordinate multiple concurrent projectsExcellent verbal and written communications skills including editing and proofreadingAbility to maintain confidentiality of information related to the company and its employeesProficiency in Google Drive, Google Docs, Google sheets, Excel, PowerPointExperience using social media platforms such as Twitter, Instagram and FacebookDrivers license and reliable transportationPassion and dedication for Jolt's missionSpanish language fluencyLOCATION
This position is based in Texas and reports to the Executive Director. Jolt is reviewing resumes on a rolling basis.
COMPENSATION
This position pays $50,000 - $55,000 per year. Salary commensurates with education and experience. Jolt's benefit package includes full employer-covered health care, employer match retirement contribution up to 4%, employer-provided life insurance policy, monthly cell phone reimbursement, and 18 paid holidays, vacation, personal time off, sick leave, plus additional benefits. Standard business office hours apply to this position and will discuss with selected candidates during the interview.
PREFERRED QUALIFICATIONS
Bilingual (English and Spanish
Jolt Initiative 501(c)3 and Jolt Action 501(c)4 are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, and disability, or other legally protected status.