Executive Administrative Assistant

Provides administrative support to ensure efficient operation of office.Answers phone calls, schedules meetings and supports visitors.Carries out administrative duties such as filing, typing, copying, binding, scanning etc.Handle sensitive information in a confidential mannerVerify employee time sheet job code accuracyMakes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.Exhibits polite and professional communication via phone, e-mail, and mail.Supports team by performing tasks related to organization and strong communication.Takes meeting notes and compose meeting minutes for distribution.Ensures operation of office equipment by calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.Provides information by answering questions and requests.Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.Creates purchase orders, receives shipment, researches and obtains quotesContributes to team effort by accomplishing related results as needed.Requirements

Administrative Assistant Skills and Qualifications:

Reporting SkillsAdministrative Writing SkillsStrong Microsoft Office SkillsManaging ProcessesOrganizationAnalyzing InformationProfessionalismProblem SolvingSupply ManagementInventory ControlVerbal CommunicationEducation and Experience Requirements

High school diploma or equivalent education required3 years of administrative assistant experience or equivalent experienceKnowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe AcrobatValid driver's license and current automobile insurance