Feeding America
Office Administrator- Immigration Legal Services
Feeding America, Sacramento, California, United States, 95828
Office Administrator - Immigration Legal Services
November 12, 2024DescriptionPOSITION DESCRIPTIONThe Office Administrator coordinates office activities and operations to secure efficiency and compliance with Immigration Legal Services policies. The Office Administrator is responsible for creating and maintaining electronic and hard copies of case files. The Office Administrator provides support to Immigration Legal Services staff and communicates with clients to collect and prepare documents for applications. The Office Administrator oversees grant reporting and quarterly reporting, with final approval given by Managing Attorney. The Office Administrator works with the Managing Attorney to coordinate, prepare, and oversee community outreach events and group processing events.End dateDecember 31, 2024Opportunity typeJobCategoryAdministration (e.g., Finance, IT, HR)Job responsibilitiesThe Office Administrator is responsible for the following tasks (including but not limited to):Maintaining and updating the ILS Manual with the Managing Attorney’s approval.Coordinating office activities and operations to secure efficiency and compliance with Immigration Legal Services policies.Collecting and processing all client service fees: informing clients of fees, collecting fees, generating receipts, storing fees, processing fee waiver applications, documenting fees within database and reminding clients of when additional payment is due.Client communication: coordinating with the receptionist to efficiently manage the front desk, including answering telephones, scheduling appointments, monitoring voicemail messages, confirming client appointments, keeping accurate notes of client communications in database and interviewing clients to complete forms.Filing and data entry: creating and maintaining electronic case management system and hard copies of files; inputting information about received mail into client database; coordinating with the receptionist to manage sorting, opening and routing mail; calendaring key dates; managing case reminder system.Other duties as assigned.REQUIREMENTS• Minimum of 2+ years experience as an assistant or receptionist required (prior experience in immigration law firm setting preferred); Associate’s degree (preferred)• Fluency in Spanish and English (oral and written)• Ability to communicate with clients in a courteous and professional manner and capacity to prioritize and manage multiple projects to meet deadlines• Proficiency in Microsoft Office Suite and internet research• Bookkeeping experience preferred• Competency to service clients from a variety of cultures and strong desire to serve the low-income immigrant population.POSITION DETAILS• Full time, hourly position; Monday through Friday, with occasional evenings, weekends and holiday as required• Comprehensive benefits including medical/dental/vision/life/AD&D/LTD, retirement and more• Pay range - $19.00 to $21.00 per hour / depending on experienceSacramento Food Bank & Family Services (SFBFS) welcomes people of all backgrounds and circumstances, providing a judgement-free zone for individuals and families throughout Sacramento County. A staff of more than 80 and several thousand volunteers take our mission of fighting food insecurity one step further by offering education and support for families wanting to shape their best tomorrow. More information is available at
www.sacramentofoodbank.org .Additional informationSign-on and retention bonus possible.Would you like to have meaningful work with an employer that values work-life balance, and colleagues that are all-in, big hearted and solution focused? If so, then SFBFS might be the employer for you!
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November 12, 2024DescriptionPOSITION DESCRIPTIONThe Office Administrator coordinates office activities and operations to secure efficiency and compliance with Immigration Legal Services policies. The Office Administrator is responsible for creating and maintaining electronic and hard copies of case files. The Office Administrator provides support to Immigration Legal Services staff and communicates with clients to collect and prepare documents for applications. The Office Administrator oversees grant reporting and quarterly reporting, with final approval given by Managing Attorney. The Office Administrator works with the Managing Attorney to coordinate, prepare, and oversee community outreach events and group processing events.End dateDecember 31, 2024Opportunity typeJobCategoryAdministration (e.g., Finance, IT, HR)Job responsibilitiesThe Office Administrator is responsible for the following tasks (including but not limited to):Maintaining and updating the ILS Manual with the Managing Attorney’s approval.Coordinating office activities and operations to secure efficiency and compliance with Immigration Legal Services policies.Collecting and processing all client service fees: informing clients of fees, collecting fees, generating receipts, storing fees, processing fee waiver applications, documenting fees within database and reminding clients of when additional payment is due.Client communication: coordinating with the receptionist to efficiently manage the front desk, including answering telephones, scheduling appointments, monitoring voicemail messages, confirming client appointments, keeping accurate notes of client communications in database and interviewing clients to complete forms.Filing and data entry: creating and maintaining electronic case management system and hard copies of files; inputting information about received mail into client database; coordinating with the receptionist to manage sorting, opening and routing mail; calendaring key dates; managing case reminder system.Other duties as assigned.REQUIREMENTS• Minimum of 2+ years experience as an assistant or receptionist required (prior experience in immigration law firm setting preferred); Associate’s degree (preferred)• Fluency in Spanish and English (oral and written)• Ability to communicate with clients in a courteous and professional manner and capacity to prioritize and manage multiple projects to meet deadlines• Proficiency in Microsoft Office Suite and internet research• Bookkeeping experience preferred• Competency to service clients from a variety of cultures and strong desire to serve the low-income immigrant population.POSITION DETAILS• Full time, hourly position; Monday through Friday, with occasional evenings, weekends and holiday as required• Comprehensive benefits including medical/dental/vision/life/AD&D/LTD, retirement and more• Pay range - $19.00 to $21.00 per hour / depending on experienceSacramento Food Bank & Family Services (SFBFS) welcomes people of all backgrounds and circumstances, providing a judgement-free zone for individuals and families throughout Sacramento County. A staff of more than 80 and several thousand volunteers take our mission of fighting food insecurity one step further by offering education and support for families wanting to shape their best tomorrow. More information is available at
www.sacramentofoodbank.org .Additional informationSign-on and retention bonus possible.Would you like to have meaningful work with an employer that values work-life balance, and colleagues that are all-in, big hearted and solution focused? If so, then SFBFS might be the employer for you!
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