University of Arizona
Development Coordinator
University of Arizona, Tucson, Arizona, United States, 85718
Development Coordinator
Posting Numberreq21103
DepartmentPhilanthropy & Alumni Engagmnt
Department Website Linkhttps://medicine.arizona.edu/
LocationMain Campus
AddressTucson, AZ USA
Position HighlightsThe College of Medicine at the University of Arizona is seeking a detailed oriented and effective communicator who will serve as a Development Coordinator. This position performs varied advanced administrative and development related work unique to UA Philanthropy & Alumni Engagement (PAE) activities within the University of Arizona College of Medicine development team requiring initiative and independent judgment. We require a high degree of professionalism, discretion, and organization; accuracy and attention to detail; use of good judgment; excellent communication and interpersonal skills; an ability to set priorities and handle multiple projects; and a high degree of computer proficiency. Incumbents work independently under general direction, keep official records, recommend administrative policies, and interpret guidelines, procedures, policies, and practices. Incumbents may have contact with high-level constituents requiring the use of business vocabulary, tact, discretion, and judgment.
This position is a member of the Philanthropy Alumni and Engagement Team (PAE) and subject to joint management by the University of Arizona and the University of Arizona Foundation as specified in the restated Development Services and Asset Management Agreement dated July 2, 2021.The College of Medicine provides state-of-the-art programs of medical education, groundbreaking research opportunities, and leading-edge patient care. A strong engagement and fundraising program is a critical component of the College's strategic plan. Increased private philanthropy from alumni, grateful patients, community members, institutional funders, friends, and other constituencies is vital to the College's future impact on the health of people in Arizona, the nation, and the world.Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please
click here .Duties & ResponsibilitiesDeliver professional and effective customer service with all interactions.Provide administrative support for the Senior Director of Development and direct reports.Assist in projects to support PAE under the direction of the Senior Director of Development.Ensure office operations follow PAE and department policies and procedures.Manage Senior Director of Development's calendar to include donor visits and internal meetings.Schedule meetings and appointments as requested by supervisor.Arrange or direct arrangement of minutes, notices, manuals, agendas and correspondence for development meetings and other related meetings dictated by supervisor.Oversee the COM-T development general email account, follow up on general correspondence and distribute emails to appropriate team members as needed.Serve as a liaison between the PAE and the College of Medicine - Tucson. Represent the PAE within the College of Medicine - Tucson.Serve as the COM-T liaison for annual giving.Assist Senior Director of Development in the new hire onboarding process.Administrative lead for tracking faculty development referrals in Lynx.Arrange development officer meetings, training seminars, and other meetings as requested.Assist in supporting unit development team priorities and events.Utilize Lynx CRM database for preparation of gift acknowledgment letters and background materials in accordance with PAE and College standards and procedures.Enter development staff activity and other information into Lynx database, as requested.Work with PAE to generate lists for the purpose of gift acknowledgments.Generate and mail stewardship-related correspondence in consultation with the Stewardship Officer and Development Officer.Coordinate travel arrangements including reservations for flights, rental cars, hotels, conference registrations, etc for the COM-T development team.Complete gift transmittal forms and non-gift deposit transmittal for Financial Services.Responsible for collaboration with Central PAE Finance and COM-T Finance office on new project requests.Submit proper financial service requests and paperwork for employee travel arrangements and reimbursements.Partner with college/unit business managers and Deans office to reconcile financial accounts.Submit help desk requests for PAE related issues or questions.Maintain office supplies and stationery as needed.Update and organize office files, including shared drives.Screen and direct phone calls to the appropriate staff member.Travel between main campus units/departments/offices as required.Perform other tasks as assigned.Knowledge, Skills, and AbilitiesAbility to learn and follow established University and Foundation policies and procedures to complete work.The ability to explain and respond to inquiries from a variety of sources based on the established policies.Excellent writing and proof-reading skills.Excellent knowledge of office and administrative procedures and policies. Skill in developing and maintaining good working relationships.Excellent interpersonal communication skills, including written and oral communication.Exceptional organizational skills: detail-oriented, able to prioritize strategically, and effectively juggle multiple projects simultaneously.Ability to effectively communicate. Knowledge of basic accounting.Excellent knowledge of office and administrative procedures and policies. Ability to coordinate marketing materials and department website.Ability to handle multiple projects.Ability to problem-solve and make decisions. Ability to work independently and as part of a team.Knowledge of computer programs including MS Office products and CRM software.Minimum Qualifications
Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.High school diploma or high school diploma equivalency is required.
Preferred Qualifications
FLSANon-Exempt
Full Time/Part TimeFull Time
Number of Hours Worked per Week40
Job FTE1
Work CalendarFiscal
Job CategoryOrganizational Administration
Benefits EligibleYes - Full Benefits
Rate of Pay$18.15 - $22.69
Compensation Typehourly rate
Grade4
Compensation GuidanceThe
Rate of Pay Field
represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The
Grade Range Minimum, Midpoint, and Maximum Fields
listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum$18.15
Grade Range Midpoint$22.69
Grade Range Maximum$27.23
Career Stream and LevelOC2
Job FamilyAdministrative Support
Job FunctionOrganizational Administration
Type of criminal background check required:Name-based criminal background check (non-security sensitive)
Number of Vacancies1
Target Hire Date12/9/2024
Expected End Date
Contact Information for CandidatesLaurie Carlin,
Assistant Vice President
Human Resources Operations
Philanthropy and Alumni Engagement
carlin@uafoundation.org
Open Date11/7/2024
Open Until FilledYes
Documents Needed to ApplyResume and Cover Letter
Special Instructions to Applicant
Diversity StatementAt the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
Posting Numberreq21103
DepartmentPhilanthropy & Alumni Engagmnt
Department Website Linkhttps://medicine.arizona.edu/
LocationMain Campus
AddressTucson, AZ USA
Position HighlightsThe College of Medicine at the University of Arizona is seeking a detailed oriented and effective communicator who will serve as a Development Coordinator. This position performs varied advanced administrative and development related work unique to UA Philanthropy & Alumni Engagement (PAE) activities within the University of Arizona College of Medicine development team requiring initiative and independent judgment. We require a high degree of professionalism, discretion, and organization; accuracy and attention to detail; use of good judgment; excellent communication and interpersonal skills; an ability to set priorities and handle multiple projects; and a high degree of computer proficiency. Incumbents work independently under general direction, keep official records, recommend administrative policies, and interpret guidelines, procedures, policies, and practices. Incumbents may have contact with high-level constituents requiring the use of business vocabulary, tact, discretion, and judgment.
This position is a member of the Philanthropy Alumni and Engagement Team (PAE) and subject to joint management by the University of Arizona and the University of Arizona Foundation as specified in the restated Development Services and Asset Management Agreement dated July 2, 2021.The College of Medicine provides state-of-the-art programs of medical education, groundbreaking research opportunities, and leading-edge patient care. A strong engagement and fundraising program is a critical component of the College's strategic plan. Increased private philanthropy from alumni, grateful patients, community members, institutional funders, friends, and other constituencies is vital to the College's future impact on the health of people in Arizona, the nation, and the world.Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please
click here .Duties & ResponsibilitiesDeliver professional and effective customer service with all interactions.Provide administrative support for the Senior Director of Development and direct reports.Assist in projects to support PAE under the direction of the Senior Director of Development.Ensure office operations follow PAE and department policies and procedures.Manage Senior Director of Development's calendar to include donor visits and internal meetings.Schedule meetings and appointments as requested by supervisor.Arrange or direct arrangement of minutes, notices, manuals, agendas and correspondence for development meetings and other related meetings dictated by supervisor.Oversee the COM-T development general email account, follow up on general correspondence and distribute emails to appropriate team members as needed.Serve as a liaison between the PAE and the College of Medicine - Tucson. Represent the PAE within the College of Medicine - Tucson.Serve as the COM-T liaison for annual giving.Assist Senior Director of Development in the new hire onboarding process.Administrative lead for tracking faculty development referrals in Lynx.Arrange development officer meetings, training seminars, and other meetings as requested.Assist in supporting unit development team priorities and events.Utilize Lynx CRM database for preparation of gift acknowledgment letters and background materials in accordance with PAE and College standards and procedures.Enter development staff activity and other information into Lynx database, as requested.Work with PAE to generate lists for the purpose of gift acknowledgments.Generate and mail stewardship-related correspondence in consultation with the Stewardship Officer and Development Officer.Coordinate travel arrangements including reservations for flights, rental cars, hotels, conference registrations, etc for the COM-T development team.Complete gift transmittal forms and non-gift deposit transmittal for Financial Services.Responsible for collaboration with Central PAE Finance and COM-T Finance office on new project requests.Submit proper financial service requests and paperwork for employee travel arrangements and reimbursements.Partner with college/unit business managers and Deans office to reconcile financial accounts.Submit help desk requests for PAE related issues or questions.Maintain office supplies and stationery as needed.Update and organize office files, including shared drives.Screen and direct phone calls to the appropriate staff member.Travel between main campus units/departments/offices as required.Perform other tasks as assigned.Knowledge, Skills, and AbilitiesAbility to learn and follow established University and Foundation policies and procedures to complete work.The ability to explain and respond to inquiries from a variety of sources based on the established policies.Excellent writing and proof-reading skills.Excellent knowledge of office and administrative procedures and policies. Skill in developing and maintaining good working relationships.Excellent interpersonal communication skills, including written and oral communication.Exceptional organizational skills: detail-oriented, able to prioritize strategically, and effectively juggle multiple projects simultaneously.Ability to effectively communicate. Knowledge of basic accounting.Excellent knowledge of office and administrative procedures and policies. Ability to coordinate marketing materials and department website.Ability to handle multiple projects.Ability to problem-solve and make decisions. Ability to work independently and as part of a team.Knowledge of computer programs including MS Office products and CRM software.Minimum Qualifications
Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.High school diploma or high school diploma equivalency is required.
Preferred Qualifications
FLSANon-Exempt
Full Time/Part TimeFull Time
Number of Hours Worked per Week40
Job FTE1
Work CalendarFiscal
Job CategoryOrganizational Administration
Benefits EligibleYes - Full Benefits
Rate of Pay$18.15 - $22.69
Compensation Typehourly rate
Grade4
Compensation GuidanceThe
Rate of Pay Field
represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The
Grade Range Minimum, Midpoint, and Maximum Fields
listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum$18.15
Grade Range Midpoint$22.69
Grade Range Maximum$27.23
Career Stream and LevelOC2
Job FamilyAdministrative Support
Job FunctionOrganizational Administration
Type of criminal background check required:Name-based criminal background check (non-security sensitive)
Number of Vacancies1
Target Hire Date12/9/2024
Expected End Date
Contact Information for CandidatesLaurie Carlin,
Assistant Vice President
Human Resources Operations
Philanthropy and Alumni Engagement
carlin@uafoundation.org
Open Date11/7/2024
Open Until FilledYes
Documents Needed to ApplyResume and Cover Letter
Special Instructions to Applicant
Diversity StatementAt the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.