Texas Department of Agriculture
TDA-FND- Administrative Support Specialist (57675) (Houston, TX)
Texas Department of Agriculture, Houston, Texas, United States, 77246
Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00046520 You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
Food and Nutrition Administrative Support Specialist (Program Support/Administrative Assistant/Receptionist) Salary Information: B17, $3,900.00-$4095.00/MO State Classification: Program Specialist I - 1570 FLSA Status: Non-Exempt Posting Number: 25-57675-1 Location: Houston, TX HOW TO APPLY Apply online at via CAPPS. Applicants applying in WIT must complete the supplemental questions to be considered for the position. To complete the supplemental questions, go to CAPPS Recruit: https://capps.taleo.net/careersection/551/jobsearch.ftl?lang=en. WHO ARE WE The Texas Department of Agriculture's (TDA) Food and Nutrition Division administers 12 federal child and special nutritionandmore than $2.5 billion in federal money annually used to fund the programsfor the State of Texas. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas. WHAT YOULL DO The Food Nutrition (FN) Administrative Support Specialist will perform routine technical program assistance and administrative support work for the field offices of the Food and Nutrition (FN) Division of the Texas Department of Agriculture (TDA) to contribute to the efficiency and effectiveness of the agency. Work involves completion of general quality assurance pertaining to agency communication style guidelines, and to support the Contracting Entity review notification processes. You will work under moderate supervision with limited latitude for the use of initiative and independent judgment. PRIMARY RESPONSIBILITIES Provide technical support and complete general quality assurance reviews of information included in assigned Contracting Entity (CE) Administrative Review (AR) Notices; prepare, edit, proof and distribute correspondence, reports, forms, studies and documents in compliance with agency and section processes and procedures. Schedule and monitor employment interviews for division management, assist in preparing the interview packet, which includes the interview questions, skills exercise, scoring matrix. Provide technical assistance to staff, Contracting Entities (CEs), and other stakeholders regarding the CE review notification process, TXUNPS access and general applications, and general program resource materials available to CEs via SquareMeals.org. Open, review, route and track incoming mail; process outgoing mail; and coordinate and prepare mail-outs for various programs to provide to TDA staff and/or the public. Maintain a tracking system(s) for monitoring office operations; assist with ordering and maintaining an adequate inventory of office supplies for the assigned TDA FN Office; and complete purchase requests and receiving reports for the assigned TDA FN Office. Create and maintain databases; compile statistical data; prepare various charts, graphs and written summaries; assist in preparing division reports; develop, coordinate and maintain record keeping and filing system for correspondence, forms, reports and documents in accordance with Agency Records Management Policy; may serve as the records coordinator for an assigned TDA FN Field Office. Plan and schedule meetings and/or conferences; may assist in scheduling travel arrangements and preparing travel vouchers for staff, as assigned. Serve as or assist in serving as a receptionist for the assigned TDA FN office, as needed; answer phone calls and greet guests to office; and take messages or refer calls to the appropriate staff. Follow all TDA policies and procedures. Perform other duties as assigned. QUALIFICATIONS/REQUIREMENTS FOR THE POSITION: Bachelors Degree (One year of work experience related to the primary respons bilities may substitute for one year of college.) One (1) year work experience providing technical/administrative support for a program(s). PREFERRED QUALIFICATIONS One (1) year of professional experience working for a government entity. KNOWLEDGE, SKILLS ABILITIES Knowledge of local, state, and federal laws related to the program area; and office practices and administrative procedures. Skill in providing customer service excellence to both internal and external customers; the use of a computer and applicable software; and effective verbal and written communication, human relations, and organizational skills. Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with diverse groups of people; effectively under pressure and meet strict deadlines while maintaining extreme attention to detail; multi-task in a fast-paced environment; to prepare reports; exercise sound judgment and discretion; and maintain the highest level of confidentiality. PHYSICAL REQUIREMENTS WORKING CONDITIONS This position will work in a normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel (20%*), occasionally overnight. TELEWORK WORK HOURS TDA has a telework policy that will allow eligible positions to telework up to two (2) days per weekaftercompleting six (6) months of employment with the agency. The employee must meet eligibility criteria set forth in the Telework Policy. BENEFITS The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include: Retirement Plan Paid Group Health Life Insurance for employees Paid Holidays Paid Vacation Leave Paid Sick Leave Longevity Pay Dental Vision Dependent Optional Life Insurance Voluntary ADD Insurance Dependent Health Life Insurance Health Dependent care flexible spending accounts A skills exercise may be conducted for interview purposes. Only candidates selected for a skills exercise/interview will be contacted. Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through theCAPPS Career Center, you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions. A valid government-issued drivers license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable driving record are requ
Food and Nutrition Administrative Support Specialist (Program Support/Administrative Assistant/Receptionist) Salary Information: B17, $3,900.00-$4095.00/MO State Classification: Program Specialist I - 1570 FLSA Status: Non-Exempt Posting Number: 25-57675-1 Location: Houston, TX HOW TO APPLY Apply online at via CAPPS. Applicants applying in WIT must complete the supplemental questions to be considered for the position. To complete the supplemental questions, go to CAPPS Recruit: https://capps.taleo.net/careersection/551/jobsearch.ftl?lang=en. WHO ARE WE The Texas Department of Agriculture's (TDA) Food and Nutrition Division administers 12 federal child and special nutritionandmore than $2.5 billion in federal money annually used to fund the programsfor the State of Texas. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas. WHAT YOULL DO The Food Nutrition (FN) Administrative Support Specialist will perform routine technical program assistance and administrative support work for the field offices of the Food and Nutrition (FN) Division of the Texas Department of Agriculture (TDA) to contribute to the efficiency and effectiveness of the agency. Work involves completion of general quality assurance pertaining to agency communication style guidelines, and to support the Contracting Entity review notification processes. You will work under moderate supervision with limited latitude for the use of initiative and independent judgment. PRIMARY RESPONSIBILITIES Provide technical support and complete general quality assurance reviews of information included in assigned Contracting Entity (CE) Administrative Review (AR) Notices; prepare, edit, proof and distribute correspondence, reports, forms, studies and documents in compliance with agency and section processes and procedures. Schedule and monitor employment interviews for division management, assist in preparing the interview packet, which includes the interview questions, skills exercise, scoring matrix. Provide technical assistance to staff, Contracting Entities (CEs), and other stakeholders regarding the CE review notification process, TXUNPS access and general applications, and general program resource materials available to CEs via SquareMeals.org. Open, review, route and track incoming mail; process outgoing mail; and coordinate and prepare mail-outs for various programs to provide to TDA staff and/or the public. Maintain a tracking system(s) for monitoring office operations; assist with ordering and maintaining an adequate inventory of office supplies for the assigned TDA FN Office; and complete purchase requests and receiving reports for the assigned TDA FN Office. Create and maintain databases; compile statistical data; prepare various charts, graphs and written summaries; assist in preparing division reports; develop, coordinate and maintain record keeping and filing system for correspondence, forms, reports and documents in accordance with Agency Records Management Policy; may serve as the records coordinator for an assigned TDA FN Field Office. Plan and schedule meetings and/or conferences; may assist in scheduling travel arrangements and preparing travel vouchers for staff, as assigned. Serve as or assist in serving as a receptionist for the assigned TDA FN office, as needed; answer phone calls and greet guests to office; and take messages or refer calls to the appropriate staff. Follow all TDA policies and procedures. Perform other duties as assigned. QUALIFICATIONS/REQUIREMENTS FOR THE POSITION: Bachelors Degree (One year of work experience related to the primary respons bilities may substitute for one year of college.) One (1) year work experience providing technical/administrative support for a program(s). PREFERRED QUALIFICATIONS One (1) year of professional experience working for a government entity. KNOWLEDGE, SKILLS ABILITIES Knowledge of local, state, and federal laws related to the program area; and office practices and administrative procedures. Skill in providing customer service excellence to both internal and external customers; the use of a computer and applicable software; and effective verbal and written communication, human relations, and organizational skills. Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with diverse groups of people; effectively under pressure and meet strict deadlines while maintaining extreme attention to detail; multi-task in a fast-paced environment; to prepare reports; exercise sound judgment and discretion; and maintain the highest level of confidentiality. PHYSICAL REQUIREMENTS WORKING CONDITIONS This position will work in a normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel (20%*), occasionally overnight. TELEWORK WORK HOURS TDA has a telework policy that will allow eligible positions to telework up to two (2) days per weekaftercompleting six (6) months of employment with the agency. The employee must meet eligibility criteria set forth in the Telework Policy. BENEFITS The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include: Retirement Plan Paid Group Health Life Insurance for employees Paid Holidays Paid Vacation Leave Paid Sick Leave Longevity Pay Dental Vision Dependent Optional Life Insurance Voluntary ADD Insurance Dependent Health Life Insurance Health Dependent care flexible spending accounts A skills exercise may be conducted for interview purposes. Only candidates selected for a skills exercise/interview will be contacted. Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through theCAPPS Career Center, you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions. A valid government-issued drivers license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable driving record are requ