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State of North Carolina

Administrative Assistant

State of North Carolina, Wilmington, North Carolina, United States, 28412


Salary:

$36,682.00 - $64,194.00 Annually

Location :

Wake County, NC

Job Type:

Permanent Full-Time

Remote Employment:

Flexible/Hybrid

Job Number:

24-13847 MNS60035010

Department:

Dept of Natural and Cultural Resources

Division:

Museum of Natural Sciences

Opening Date:

11/19/2024

Closing Date:

11/27/2024 5:00 PM Eastern

Job Class Title:

Administrative Specialist I

Position Number:

60035010

Salary Grade:

NC08

Recruitment Range:

$36,682 - 43,000

Description of Work

** Internal State Government Posting - Only current permanent and temporary NC State Government and/or University employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by G.S. 126 may apply.**

This position is deemed eligible for hybrid telework under DNCR's Telework Policy.

Recruitment Range: $36,682 - $43,000

(This is a range. Selected candidate's salary will be determined within this range

based on qualifications, equity, and funding at the time of hire.)

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This position is located at:

11 W. Jones St.

Raleigh, NC 27601

Primary Purpose of Position:

The

Administrative Assistant

provides operational support for both the Guest & Volunteer Services and Evaluation & Project Management sections. This position primarily manages standard office operations and fiscal responsibilities for each section, including but not limited to calendar management, budget tracking and reporting, and maintenance of statistical data.

Reporting directly to the Director of Guest & Volunteer Services, this role will provide 80% support for this section and will provide 20% supplemental support for the Director of Evaluation & Project Management.

Key Responsibilities include but are not limited to:Compiles all data and prepares reports in such areas as budgeting, museum guest attendance/visitation, volunteer & intern hour contributions, participation in Museum activities by target audiences, and purchasing.Responsible for attending meetings as needed, assisting in meeting preparation and room setup for section meetings, taking meeting minutes, and communicating with meeting invitees.As a member of the Guest and Volunteer Services Section, this position will assist with front-line guest welcoming as needed.Conducts research on new and best practices for G&VS, E&PM and museums in general; general Museum evaluation; opportunities for Museum collaboration with outside organizations, Capital Area Visitor Services group registration system; and other research assistance for the Director of G&VS, Director of E&PM, and other Museum staff.Acts as a liaison between section staff and budget officer to ensure all processes and procedures are followed while assisting in preparations of, contracts and other documents needed for E-Procurement.Assists section director and other section staff with other databases, such as scheduling through the Museum's calendar system, Capital Area Visitor Services (CAVS) group registration system, submission and tracking of Facilities requests, and DIT and OITS help requests systems.Knowledge, Skills and Abilities / Competencies

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.

Qualified candidates must have or be able to:

Demonstrated experience compiling data and/or preparing reports.Demonstrated experience coordinating meetings, scheduling, preparing minutes, and/or sharing reports.Demonstrated experience working with budgets and/or financial reports.Demonstrated experience compiling and organizing both printed and electronic information.Demonstrated experience working with Microsoft 360 applications, such as Word, Excel and Outlook.Management Prefers:

Knowledge of State of NC purchasing policies and procedures through prior work history.Previous experience working with Customer Services.Demonstrated skill in evaluation and/or statistical analysis.Demonstrated skill in collecting and synthesizing data from a variety of sources, engaging in high-volume data entry.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See of oshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma

ANDtwo years of related administrative experience;

OR

equivalent combination of education and experience.

Supplemental and Contact Information

Section/Unit Description:

The

Guest and Volunteer Services Section

functions as the bridge between the Museum and the public, serving a variety of audiences including our guests, volunteers, interns, external collaborators, and fellow Museum staff members. We are an accurate source of information about the Museum, its history, exhibits and programs to these audiences to enhance appreciation and understanding of science, natural history, conservation, and the environment. Guest and Volunteer Services recruits and onboards volunteers and interns for all sections of NCMNS, pairing them with staff supervisors, while maintaining oversight and reporting responsibility. For both visitors and volunteers, Guest and Volunteer Services team members are committed to understanding the community's needs to better serve diverse audiences of all ages, abilities, identities, cultures, and backgrounds. The services provided by our section are built on a foundation of five key principles: Hospitality, Engagement, Service, Inclusion, and Safety.

The

Evaluation & Project Management Section

engages advanced skills in analytical thinking and team building bring together all the many parts of the museum to accomplish major projects and ensure the museum meets our mission to illuminate the natural world and inspire its conservation. Through a robust evaluation expertise, the section encourages best practices in data measurement and analysis. Additionally, maintaining timelines, organizing chaos, and coordinating collaboration and communication are ways the section shines in providing quality project management for the museum.

Division Description:

The State's museum devoted to science and nature, North Carolina Museum of Natural Sciences in central Raleigh is the largest institution of its kind in the Southeastern United States and, with over a million visitors a year, the state's most visited museum. Its 300,000 square foot downtown campus is augmented by Prairie Ridge Ecostation and satellite facilities in Whiteville, Greenville, and Contentnea Creek. Together, they provide a variety of curriculum-focused classes onsite, offsite, outdoors, and online for pre-kindergarten through graduate students across the state.

As a museum of nature, we integrate the dual concepts of illumination and inspiration with the work we do and the many stories we tell. In a time of unprecedented environmental challenges, nothing could be more critical. This nexus of ideas makes us unique. Across three vibrant floors of laboratories and exhibitions, our Nature Research Center provides an unparalleled opportunity to see science in action by watching museum researchers studying the natural world in real time. In the Nature Exploration Center, exhibits and live animal displays reveal North Carolina's rich natural habitats, wildlife, and geology from the Appalachian Mountains to the Atlantic Ocean.

Our programs and activities impact people in all the state's one hundred counties. We develop a variety of exhibits to share with institutions across North Carolina and support other museums by administering the North Carolina Science Museums Grant Program. We also engage the state's students indirectly by providing professional development training for teachers, research opportunities for classrooms, and outdoor learning environments on school campuses.

Agency Description:

The

North Carolina Department of Natural and Cultural Resources (DNCR)

takes care of the things that people love about North Carolina, literally from A to Z. The Arts to the Zoo, and so much else - parks, aquariums, historic sites, archaeology, African American Heritage Commission, science and history museums, the state Symphony, Library and Archives, historic preservation, land and water stewardship, and more. These places, and the ideas they represent, create a shared identity in North Carolina. They provide common ground. Everyone is welcome. The Department's vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state's diverse population, culture, and history. We encourage you to apply to become a part of our team. Check out about our Department.

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____

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.

We are an state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.

Please be sure to complete the application in full . Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.

Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.

Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.

Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit to learn more.

To obtain veterans preference,

you must scan and upload a copy of your DD-214 or discharge orders.

Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax. Please call the human resources office for assistance.

If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks.

It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

CONTACT INFORMATION:

N.C. Department of Natural and Cultural Resources Division of Human Resources

Melissa Riley

109 E. Jones St.

Raleigh, NC 27601 Phone: 919-814-6670

employment@dncr.nc.gov

Technical issues submitting your application, please call the

NeoGov Help

Line at 855-524-5627.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand that DNCR requires a complete description of education and work history with all employment experience detailed to be considered for employment. I have included all this information within my application. (If you have not completed the application requirements, please return to your application to finish it before submitting.)

Yes, I understand this requirement.

02

If offered this position, are you willing to accept a salary within the posted recruitment range of $36,682 - $43,000?

YesNo

03

Which of the following statements best describes you:

I work as a temporary employee for the State of North Carolina.I work for State of North Carolina or one of the University of North Carolina institutions in a permanent full-time, permanent part-time, probationary, trainee, or time-limited position.I am a lay off candidate with the State of North Carolina eligible for RIF priority reemployment consideration as described by General Statute (GS) 126 (State Human Resources Act).I do not currently work for NC State Government.None of the above.

04

How many years demonstrated experience do you have compiling data and/or preparing reports?

NoneLess than 1 yearAt least 1 year but less than 3 yearsAt least 3 years but less than 5 yearsAt least 5 years but less than 7 years7 years or more

05

How many years demonstrated experience do you have coordinating meetings, scheduling, preparing minutes, and/or sharing reports?

NoneLess than 1 yearAt least 1 year but less than 3 yearsAt least 3 years but less than 5 yearsAt least 5 years but less than 7 years7 years or more

06

How many years demonstrated experience do you have working with budgets and/or financial reports?

NoneLess than 1 yearAt least 1 year but less than 3 yearsAt least 3 years but less than 5 yearsAt least 5 years but less than 7 years7 years or more

07

How many years demonstrated experience do you have compiling and organizing both printed and electronic information?

NoneLess than 1 yearAt least 1 year but less than 3 yearsAt least 3 years but less than 5 yearsAt least 5 years but less than 7 years7 years or more

08

What is your level of proficiency with Microsoft Excel?

Beginner (able to create a basic spreadsheet with tables of information and format it for printing)Intermediate (able to create auto-calculating spreadsheets, draw pictures, and sort and filter tables of data)Proficient (able to create pivot tables, write macros, and link Excel spreadsheets)Data entry only on existing spreadsheets. No experience with creating Excel spreadsheets.No experience with Microsoft Excel

09

What is your level of proficiency with Microsoft Word?

Beginner (able to create a document and do basic formatting)Intermediate (able to insert page breaks, create headers/footers, create mail merges, and insert graphics)Proficient (can create automatically generated tables of contents and merge form letters from a database of addresses)No experience with Microsoft Word

10

* Do you have knowledge of State of NC purchasing policies and procedures through prior work history?

YesNo

11

* Do you have previous experience working with Customer Services?

YesNo

Required Question