Utah Valley University
Administrative Support II (Part-Time, Variable Hour)
Utah Valley University, Provo, Utah, us, 84605
Salary:
$16.02 - $20.02 Hourly
Location :
800 W University Parkway, Orem
Job Type:
Part-Time Staff
Job Number:
FY2503627
Division:
VP Academic Affairs
Department:
Smith College of Engineering & Tech
Opening Date:
11/15/2024
Closing Date:
12/6/2024 11:59 PM Mountain
Required Documents Needed to Apply:
Resume
Optional Documents:
Cover Letter
Applicant Support:
1-855-524-5627
Support@schooljobs.com
Position Announcement
Join Utah Valley University as a part-time Administrative Assistant and play a vital role in supporting the Applied Engineering and Transportation Technologies department. Under the direction of the Department Chair, you'll handle a wide range of administrative and planning activities to keep the office running smoothly. Your responsibilities will include preparing faculty meeting minutes, managing correspondence, updating the department's web page, and creating engaging social media content to promote lab classes.
This position is perfect for someone with strong organizational skills, computer proficiency, and a knack for social media. As the first point of contact for phone inquiries and scheduling, you'll ensure effective communication and coordination within the department. If you're looking for an opportunity to showcase your administrative expertise while contributing to a dynamic academic environment, this role is for you!
Summary of Responsibilities
Performs moderately complex and confidential administrative work such as entering student data, maintaining records, scheduling appointments, composing routine correspondence, and obtaining/providing factual information requiring knowledge of policies and procedures of both assigned and work-related areas.Post all student job and internship opportunities in various places. Responds to inquiries as necessary.Answers phone, takes messages, reply to emails, and address incoming general department and university inquiries. Assists department coordinators, faculty, and staff with various administrative needs. Must know social media.Maintains media, i.e., webpage, Facebook, and electronic screens.Other job-related duties as assigned.Qualifications / Licenses / Certifications
Graduation from an accredited institution with an associate's degree and one year of experience or any combination of education and experience related to the Summary of Duties totaling three years.
Knowledge / Skills / Abilities
Knowledge
Knowledge of computer hardware , software applications. (i.e. Microsoft Word, Excel, PowerPoint, etc.)Knowledge of good customer service standards.Must be available for events throughout the year. Must know various social media sites such as Twitter, Facebook, etc. to update department accounts.Skills
Skills in office methods, techniques, practices and procedures.Skills in organization, database management and coordination.Skills in the use of computers, and computer software applications, including word processing, spreadsheets, email, and databases.Exceptional customer service orientation and phone etiquette.Skills in maintaining confidentiality at all times.Must have skills in social media procedures.Abilities
Ability to gather data, compile information, and prepare reports and minutes.Ability to follow verbal and written procedures and instructions.Ability to compose and edit written materials.Ability to communicate effectively verbally and in writing.Ability to meet and work with people of diverse backgrounds.Ability to perform a variety of administrative duties with minimum supervision.
EEO Statement:
UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.
Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.
Although part-time and adjunct (less than 30 hours per week) employees are ineligible from the full-time employee benefits package, the university is pleased to offer the following:
Undergraduate tuition remission benefit:
Part-time: waives 100 percent of tuition and general student fees for up to 3 credit hours or 1 course after 6 consecutive months of employment
and
a minimum of 480 hours worked (dependents do not qualify)Adjunct: waives 100 percent of tuition and general student fees for one course per semester in which there is an active teaching assignment at the university (dependents do not qualify)
Access to the Employee Assistance Program (EAP)Access to Campus Recreation and WellnessExclusive cash rewards through Utah Community Credit Union's (UCCU) branch on UVU's campus when becoming a member
01
What is your highest level of education?
High School or equivalentAssociatesBachelorsMastersPh.D.Ph.D. (abd)Juris Doctorate
02
How many years of experience do you have in this type of position?
12345678+
Required Question
$16.02 - $20.02 Hourly
Location :
800 W University Parkway, Orem
Job Type:
Part-Time Staff
Job Number:
FY2503627
Division:
VP Academic Affairs
Department:
Smith College of Engineering & Tech
Opening Date:
11/15/2024
Closing Date:
12/6/2024 11:59 PM Mountain
Required Documents Needed to Apply:
Resume
Optional Documents:
Cover Letter
Applicant Support:
1-855-524-5627
Support@schooljobs.com
Position Announcement
Join Utah Valley University as a part-time Administrative Assistant and play a vital role in supporting the Applied Engineering and Transportation Technologies department. Under the direction of the Department Chair, you'll handle a wide range of administrative and planning activities to keep the office running smoothly. Your responsibilities will include preparing faculty meeting minutes, managing correspondence, updating the department's web page, and creating engaging social media content to promote lab classes.
This position is perfect for someone with strong organizational skills, computer proficiency, and a knack for social media. As the first point of contact for phone inquiries and scheduling, you'll ensure effective communication and coordination within the department. If you're looking for an opportunity to showcase your administrative expertise while contributing to a dynamic academic environment, this role is for you!
Summary of Responsibilities
Performs moderately complex and confidential administrative work such as entering student data, maintaining records, scheduling appointments, composing routine correspondence, and obtaining/providing factual information requiring knowledge of policies and procedures of both assigned and work-related areas.Post all student job and internship opportunities in various places. Responds to inquiries as necessary.Answers phone, takes messages, reply to emails, and address incoming general department and university inquiries. Assists department coordinators, faculty, and staff with various administrative needs. Must know social media.Maintains media, i.e., webpage, Facebook, and electronic screens.Other job-related duties as assigned.Qualifications / Licenses / Certifications
Graduation from an accredited institution with an associate's degree and one year of experience or any combination of education and experience related to the Summary of Duties totaling three years.
Knowledge / Skills / Abilities
Knowledge
Knowledge of computer hardware , software applications. (i.e. Microsoft Word, Excel, PowerPoint, etc.)Knowledge of good customer service standards.Must be available for events throughout the year. Must know various social media sites such as Twitter, Facebook, etc. to update department accounts.Skills
Skills in office methods, techniques, practices and procedures.Skills in organization, database management and coordination.Skills in the use of computers, and computer software applications, including word processing, spreadsheets, email, and databases.Exceptional customer service orientation and phone etiquette.Skills in maintaining confidentiality at all times.Must have skills in social media procedures.Abilities
Ability to gather data, compile information, and prepare reports and minutes.Ability to follow verbal and written procedures and instructions.Ability to compose and edit written materials.Ability to communicate effectively verbally and in writing.Ability to meet and work with people of diverse backgrounds.Ability to perform a variety of administrative duties with minimum supervision.
EEO Statement:
UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.
Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.
Although part-time and adjunct (less than 30 hours per week) employees are ineligible from the full-time employee benefits package, the university is pleased to offer the following:
Undergraduate tuition remission benefit:
Part-time: waives 100 percent of tuition and general student fees for up to 3 credit hours or 1 course after 6 consecutive months of employment
and
a minimum of 480 hours worked (dependents do not qualify)Adjunct: waives 100 percent of tuition and general student fees for one course per semester in which there is an active teaching assignment at the university (dependents do not qualify)
Access to the Employee Assistance Program (EAP)Access to Campus Recreation and WellnessExclusive cash rewards through Utah Community Credit Union's (UCCU) branch on UVU's campus when becoming a member
01
What is your highest level of education?
High School or equivalentAssociatesBachelorsMastersPh.D.Ph.D. (abd)Juris Doctorate
02
How many years of experience do you have in this type of position?
12345678+
Required Question