Marshall Dennehey PC
Office Assistant - 1+ Yrs Experience - New York, NY
Marshall Dennehey PC, New York, New York, us, 10261
The law offices of Marshall Dennehey, a large defense litigation firm, is seeking to hire a Full-time Office Assistant for the firm's New York, NY office.
Responsibilities:
Assist with preparation of files and coordination of file delivery to main office for client auditsEnsure files are maintained in a clean, neat and organized conditionAssist Paralegals with updating medical record charts, authorization letters and Trial BindersAssist Administrative Assistants with overflow work including revisions to letters or other legal documents.Responsible for Mail Center and ordering and maintaining of office suppliesScanning into internal database (iManage), data entry and organize paperworkAnswer and utilize office telephone system, take messages and transfer incoming calls to appropriate attorneys and staffGreet and direct visitors to the office; request visitors to sign inKeep lobby and reception area neatResponsible for keeping pantry areas neat, organized and clean, loading and unloading of mugs from dishwasher and maintaining related suppliesManage central calendar - MRM (where applicable) and schedule conference rooms for depositions and meetingsKeep records of any phone problems in the office and reports same to proper personProfessional attire required at all times representing a polished first impression of the Firm; no sneakers/gym shoes permittedContact attorney/secretary when visitors have arrivedInteract with all employees, clients and visitors in a personable, professional and polite mannerPunctual arrival and end time enforced to allow appropriate and adequate coverage for reception deskPerform other related duties as assignedRequired Skills:
Excellent verbal and written communication skillsExcellent interpersonal and customer service skills necessary to communicate by telephone and in person with visitors, attorneys and staff to provide information with courtesy, tact and professionalismInteract with all employees, clients and visitors in a personable, professional and polite mannerExcellent organizational skills and attention to detailAppropriate grammar, spelling and clerical skillsExcellent time management skills with a proven ability to meet deadlinesMust be able to work under minimal supervisionStrong analytical and problem-solving skillsAbility to prioritize tasks and multi-taskAbility to function well in a high-paced and at times stressful environmentAbility to assemble files and to file documentation in chronological order utilizing alphabetical and numerical filing guidelinesProficient with Microsoft Office SuiteMinimum Qualifications:
High school graduate.One year of office experience. Law firm experience a plus.
Compensation range: $42,000 - $45,000
The posted compensation range for this position is based on several legitimate, non-discriminatory factors set by the Firm. Marshall Dennehey is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.
Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.
Marshall Dennehey offers a competitive salary and benefits package.
Please send cover letter, resume and salary requirements for consideration.
We are an Equal Opportunity Employer AA/M/F/D/V.
#mdadm
Responsibilities:
Assist with preparation of files and coordination of file delivery to main office for client auditsEnsure files are maintained in a clean, neat and organized conditionAssist Paralegals with updating medical record charts, authorization letters and Trial BindersAssist Administrative Assistants with overflow work including revisions to letters or other legal documents.Responsible for Mail Center and ordering and maintaining of office suppliesScanning into internal database (iManage), data entry and organize paperworkAnswer and utilize office telephone system, take messages and transfer incoming calls to appropriate attorneys and staffGreet and direct visitors to the office; request visitors to sign inKeep lobby and reception area neatResponsible for keeping pantry areas neat, organized and clean, loading and unloading of mugs from dishwasher and maintaining related suppliesManage central calendar - MRM (where applicable) and schedule conference rooms for depositions and meetingsKeep records of any phone problems in the office and reports same to proper personProfessional attire required at all times representing a polished first impression of the Firm; no sneakers/gym shoes permittedContact attorney/secretary when visitors have arrivedInteract with all employees, clients and visitors in a personable, professional and polite mannerPunctual arrival and end time enforced to allow appropriate and adequate coverage for reception deskPerform other related duties as assignedRequired Skills:
Excellent verbal and written communication skillsExcellent interpersonal and customer service skills necessary to communicate by telephone and in person with visitors, attorneys and staff to provide information with courtesy, tact and professionalismInteract with all employees, clients and visitors in a personable, professional and polite mannerExcellent organizational skills and attention to detailAppropriate grammar, spelling and clerical skillsExcellent time management skills with a proven ability to meet deadlinesMust be able to work under minimal supervisionStrong analytical and problem-solving skillsAbility to prioritize tasks and multi-taskAbility to function well in a high-paced and at times stressful environmentAbility to assemble files and to file documentation in chronological order utilizing alphabetical and numerical filing guidelinesProficient with Microsoft Office SuiteMinimum Qualifications:
High school graduate.One year of office experience. Law firm experience a plus.
Compensation range: $42,000 - $45,000
The posted compensation range for this position is based on several legitimate, non-discriminatory factors set by the Firm. Marshall Dennehey is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.
Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.
Marshall Dennehey offers a competitive salary and benefits package.
Please send cover letter, resume and salary requirements for consideration.
We are an Equal Opportunity Employer AA/M/F/D/V.
#mdadm