Payroll Administrator

Seeking a Payroll Administrator to work in our beautiful Newport Beach office Sares Regis Group of Newport Beach, California, is a privately held real estate development, investment and management firm that focuses on commercial properties and multifamily communities in the western U.S. Since its founding in 1993, SRG has developed and acquired more than $7 billion in commercial and residential assets. The company manages a combined portfolio of approximately 25 million square feet of office and industrial space and 30,000 apartment units. OPPORTUNITY: PAYROLL ADMINISTRATOR - Newport Beach, CA Job Summary: The Payroll Administrator serves as the primary payroll liaison with Insperity payroll, collaborating to ensure payroll is accurate and processed timely. This position is responsible for processing payroll, maintaining employee personnel records, conducting payroll reporting and auditing payroll data as needed. Works in collaboration with managers to ensure payroll-related entries are accurate and timely. In addition, collaborates with the Human Resources team to make employee payroll changes, which includes, but not limited to employee life cycle transactions, reporting, compensation, benefits, FLSA status and terminations. This position also performs administrative tasks and services to support effective and efficient day-to-day operations of the organization’s human resources department. Essential Duties & Responsibilities: • Serves as the liaison and point of contact with Insperity payroll personnel. • Implements, maintains, and reviews company’s payroll processes and policies. • Reviews and reconciles time sheets, working with managers and employees as required. • Enters, maintains, and/or otherwise processes information in the company’s payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses, or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other required information. • Provides Insperity with payroll information including exception time, holiday premiums, spot bonuses, cash awards, annual performance bonus, multiple rates of pay in pay period, shift differentials, allowances, garnishments, tax levies, etc. • Submits and approves payroll to Insperity. • Provides payroll reporting as requested. • Ensures accurate and timely processing of payroll updates to Insperity, including new hires, terminations, and changes to pay rates. • Facilitates audits by providing necessary records and documentation to auditors. • Identifies and recommends updates to payroll accounting software, systems, and procedures. • Maintains accurate and up-to-date files, records, and documentation.• Answers common and frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management. • Maintains the integrity and confidentiality of payroll and human resources files and records. • Performs periodic audits of payroll and human resources files and records, ensuring all required documents are collected and filed appropriately. • Provides administrative support to the HR department. Education and Experience: • 3 years of related payroll experience, preferably in a multifamily property management setting and an Associate’s degree, or equivalent combination of education and experience. Other Qualifications: • Experience with Insperity or similar PEO or HRIS system. • Outlook Email, Calendar and Contact systems experience. • Microsoft Excel and Word experience. • Knowledge of local, state and federal payroll and employment laws, government regulations and agency rules. • Knowledge of principles and procedures of Human Resources functions including: recruitment and selection, onboarding, benefits, training, compensation and HRIS systems. Salary range is $60K-$65K/year (non-exempt). We offer a competitive compensation package that includes a 401(K) match, rental incentive and renewal compensation, bonuses, and rental discounts depending on location. Regular full-time employees who work between 30-40 hours a week are eligible for medical, dental, vision, other voluntary benefits and vacation accrual, Sick time accrual is provided in accordance with law. PLEASE APPLY ONLINE AT: SARES REGIS CAREERS WEBSITE EQUAL OPPORTUNITY EMPLOYER All positions contingent on completion of successful background screen and drug test.