Administrative Assistant Job at Robert Half in Los Angeles

A boutique hotel in Venice is hiring a contract Administrative Assistant for a 6-week project to support a hotel renovation project. This is an onsite role in Venice and the hours are 7-3:30PM, Monday - Friday. Responsibilities will range but will include:

• Coordinating and scheduling appointments necessary for project progression.

• Handling various errands as required by the project manager.

• Taking accurate measurements relevant to the renovation project.

• Placing orders for required materials and following up on these orders.

• Ensuring timely deliveries by liaising with suppliers and accepting deliveries.

• Assisting in data entry tasks and maintaining project records using Microsoft Excel, Word, Outlook, and PowerPoint.

• Demonstrating excellent customer service skills in handling inbound and outbound calls and managing email correspondence.

• Facilitating the payment process for invoices related to the project.

• Assisting in the preparation of project reports and presentations.

• Providing support in managing a high-profile client, which may involve making reservations and coordinating appointments.

Strong administrative or office management skills are required. Any experience within hospitality or project management is preferred. This is a fast-paced environment, and the candidate will need to have excellent communication and multitasking experience. Pay is based on experience, between $25-28/hr.

• Proficiency in answering inbound calls in a detail oriented manner
• Outstanding customer service skills and a customer-first mindset
• Ability to perform data entry tasks with high accuracy
• Excellent email correspondence skills, ensuring clear and effective communication
• Experience in both inbound and outbound calls, showcasing exceptional communication abilities
• Proficient in Microsoft Excel, able to create, format, and edit spreadsheets
• Skilled in using Microsoft Outlook for managing emails, contacts, tasks, and calendar events
• Competency in Microsoft PowerPoint, capable of creating, editing, and presenting engaging presentations
• Mastery of Microsoft Word for creating, editing, and formatting documents
• Ability to schedule appointments effectively, prioritizing based on urgency and importance