Sr. Administrative Assistant Job at Robert Half in Danvers

We are in search of a Sr. Administrative Assistant to join our team in the Healthcare/NHS industry located in Danvers, Massachusetts. In this role, you will be expected to manage a high volume of programs, support various administrative tasks, and coordinate with different teams. This position offers a contract to hire employment opportunity and follows a hybrid work model.

Responsibilities:

• Oversee the ordering and inventory management of products, ensuring accuracy and efficiency.
• Monitor and manage the process for slide/content submissions, including formatting slides, submitting slides, and ensuring their approval.
• Coordinate regional trade shows, including document gathering, team communication, and equipment arrangement.
• Use unique software and templates to manage tasks and programs effectively.
• Leverage strong technical skills and communication abilities to perform tasks efficiently.
• Utilize ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time, Budget Processes, Calendar Management, Communication, Conference Calls, Annual Inventory, Shipping management, and MS Office to carry out job functions.
• Maintain strong administrative skills to support various tasks and responsibilities.
• Facilitate and manage professional education programs for physicians.
• Ensure the right people are in the right place at the right time for all events and programs.• Minimum of 5 years of experience as an Administrative Assistant, preferably within the Healthcare/NHS industry.
• Proficient in using ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time.
• Familiarity with Budget Processes, Calendar Management, Communication, Conference Calls, Annual Inventory, Shipping management, MS Office.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and deadlines simultaneously.
• Exceptional organizational skills and attention to detail.
• Proven experience in managing calendars and coordinating meetings.
• Demonstrated ability to handle confidential information with discretion.
• Experience in shipping management and annual inventory tasks.
• Proficiency in using MS Office suite including Word, Excel, PowerPoint, and Outlook.
• Ability to work both independently and as part of a team.
• Knowledge of healthcare industry standards and regulations would be advantageous.
• Experience in customer relationship management (CRM) would be beneficial.