Administrative Assistant Job at Crittenton Services for Children and Families in

Position Summary:
Administrative Assistants responsible for the efficient operation of the office by performing a variety of tasks, including, but not limited to, document production, filing, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering office supplies and processing work orders

Essential Duties:

• Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.
• Collaborate with department to ensure efficient cross-functional communication.
• Perform general clerical duties to include, but not limited to, scanning, copying, faxing Mailing, filing, answering phones, and data input.
• Maintain a tidy and welcoming office environment atmosphere.
• Managing incoming and outgoing mail and shipments
• Complete tasks in the community with personal automobile including completion of local mail run to the campus and post office.
• Manage office supplies, equipment, and facilities, coordinating with vendors as needed.
• Managing office systems, including filing systems, databases, and spreadsheet
• Maintain office calendar to coordinate workflow and meetings.
• Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.
• Assist in coordinating logistics for meetings and events, and attending as needed.
• Reviewing and updating health and safety policies, and ensuring they're observed.
• Assist in grants and contracts submissions.
• Assists with additional duties and tasks that arise based on agency and program needs

Minimum Qualifications
Position requires proven experience with basic office clerical skills: filing, typing, and computer skills (Excel & Word, Microsoft 365), data entry. Excellent verbal and written communication skills are required and or bilingual Spanish/English preferred and will result in additional stipend to pay.

• Must have and maintain a working vehicle a valid, unrestricted California driver's license and current vehicle insurance.
• Ability to juggle multiple projects and duties with superb accuracy.
• Exceptional customer service skills, over the phone and in person, with our customers and internal departments.
• Strong sense of urgency and problem solving skills.

Additional Requirements
Must have and maintain a working vehicle a valid, unrestricted California driver's license and current vehicle insurance. Bilingual Spanish proficiency will result in additional stipend added to base pay.

Salary Range : $37,440 to $41,184
The posted pay scale for this position serves as a general disclosure. Actual pay offered within the range will be dependent on individual factors such as skills, qualifications, and relevant experience.