Accounting and Administrative Manager Job at Security Service Business in Omaha

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

B2B service business seeking an experienced Accounting & Administrative Manager to join our team and help drive operational efficiency while ensuring financial integrity and compliance. If you like to do a variety of things, are detail-oriented and have a strong background in accounting, office management, and administrative leadership this might be the role for you.This is a great opportunity for someone who thrives in a dynamic environment, has a passion for delivering excellent customer service and supporting a cohesive team.

Accounting/Controller Duties:

• Budget Management: Assist in the development and management of company budgets.
• Financial Management: Maintain accounts by verifying, allocating, and posting transactions, managing accounts receivable, and ensuring timely collections.
• Invoicing & Reporting: Audit customer invoicing and handle monthly customer reporting.
• Payment Processing: Prepare payments by verifying documentation and requesting disbursements.
• Payroll & Tax Remittance: Handle biweekly payroll processing and tax remittance.
• Fixed Assets & Reconciliation: Monitor fixed assets and reconcile financial discrepancies by collecting and analyzing account information.
• Collaboration: Work with external accountants and ensure timely and accurate financial reporting.

Office Management:

• Expense Monitoring: Oversee administrative expenses and ensure cost controls are maintained.
• Vendor & Service Management: Manage cost-effectiveness analysis of services and expenses, ensuring adherence to maintenance schedules.
• Insurance Management: Assist with managing insurance provider relationships (COIs, vehicle cards, etc.).
• Office Presentation: Ensure office cleanliness and a professional working environment.

Systems, Accreditation & Admin Management:

• Security & Privacy: Maintain the security and privacy of all systems, including oversight of the IT Managed Service Provider.
• Compliance & Certification: Manage employee security compliance programs and Company's industry certification.
• Disaster Recovery: Develop and maintain a disaster management and recovery plan.
• HR Responsibilities: Oversee HR functions, including recruitment, onboarding, employee benefits and termination processes.
• Policy Maintenance: Update and maintain company policies, including the Employee Handbook.

Qualifications & Requirements:

• Experience: Minimum of 5 years of experience in accounting, office management, or related fields.
• Skills: Strong knowledge of accounting principles, payroll processing, and office administration.
• Software: Proficiency in QuickBooks and Microsoft Office Suite.
• Leadership: Proven ability to manage and develop teams, fostering a positive work environment.
• Communication: Strong verbal and written communication skills.
• Problem-Solving: Ability to analyze data, resolve discrepancies, and make informed decisions.