Executive Assistant Job at Robert Half in Newport Beach

We are looking for an Executive Assistant to join our team located in Newport Beach, California. As an Executive Assistant, your role will encompass a variety of tasks including managing calendars, coordinating executive meetings, and maintaining daily schedules. This role offers a contract to permanent employment opportunity.

Responsibilities:

• Manage and maintain executive calendars, ensuring efficient scheduling and organization.
• Coordinate executive meetings and presentations, ensuring all necessary materials are prepared.
• Use Office 365 and other software to perform administrative tasks and manage data.
• Handle daily schedule management, coordinating schedules as needed.
• Utilize Google Calendar and other tools for effective calendar management.
• Respond to inquiries and issues, providing timely and efficient resolution.
• Monitor and manage multiple executives' tasks and activities.
• Maintain accurate records of customer credit applications.
• Monitor customer accounts and take appropriate action when necessary.• Proficient in Calendar Management and Calendaring
• Familiarity with Google Calendar
• Proven ability to Maintain and Manage Calendars
• Knowledge of Office and Office 365
• Experience in setting up Executive Meetings
• Ability to prepare Executive Presentations
• Proven track record of managing Multiple Executives
• Capability to manage Daily Schedules
• Proficiency in Coordinating Schedules.