Executive Assistant

Summary:

Macdonald & Co. is proudly partnered with a real estate investment firm to appoint an Executive Assistant to their team, in Nashville.

We are seeking a highly organized, detail-oriented professional with a strong focus on process to work closely with our Chief Executive Officer (CEO). The ideal candidate will streamline the CEO's workload, assist with strategic planning, support project execution, and perform both executive and personal assistant duties in a dynamic, fast-paced environment.

This position, based in Nashville, Tennessee, will report directly to the CEO and offers a hybrid work structure, combining both remote and in-office responsibilities. A relocation package is available for qualified candidates.

Key Responsibilities:

Inbox Management:

• Act as a proactive gatekeeper for the CEO
• Manage communications across various channels
• Represent the CEO in internal and external interactions

Calendar Management:

• Organize and prioritize a complex schedule
• Proactively arrange meetings, calls, events, reviews, and follow-ups
• Assist in maintaining time blocks for focused work

Task & Priority Management:

• Help the CEO prioritize tasks and commitments
• Oversee the CEO's task list and ensure timely completion
• Execute tasks on behalf of the CEO as needed

Personal & Home Support:

• Coordinate personal travel, vacations, and events
• Assist with personal obligations to support the CEO's role as a partner, parent, and friend

Additional Responsibilities:

• Support team members with event planning as needed
• Help organize and participate in meetings
• Take on miscellaneous tasks assigned by the CEO

Skills & Qualifications:

• At least 3 years of experience as an Executive Assistant, supporting VP, SVP, or C-suite executives
• Experience in real estate is a plus
• Strong skills in managing daily schedules, travel, and task prioritization
• Self-motivated and proactive, with a strong sense of responsibility
• Commitment to continuous learning and personal growth
• High level of discretion, integrity, and ethical standards
• Proficiency in leveraging technology to enhance efficiency
• Ability to create and implement project plans
• Familiarity with project management principles and their application to operational challenges