Executive Secretary & Admin Assistant Job at State of New Mexico in Rio Ranc

$17.99 - $27.89 Hourly $37,422 - $58,003 Annually This position is a Pay Band 50 Posting Details THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND WILL REMAIN OPEN UNTIL FILLED. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE. Why does the job exist? Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. How does it get done? Executive secretaries and administrative assistants provide high-level administrative support for an office and for top executives of an organization. Generally, they perform fewer clerical tasks than do secretaries and more information management. In addition to arranging conference calls and supervising other clerical staff, they may handle more complex responsibilities such as reviewing incoming memos, submissions, and reports in order to determine their significance and to plan for their distribution. They also prepare agendas and make arrangements for meetings of committees and executive boards. They may also conduct research and prepare statistical reports. Who are the customers? Division of Vocational Rehabilitation staff and participants. Ideal Candidate Operational- Employees in this Role provide a combination of supportive services such as personnel, fiscal, property management, and management information systems where at least two of these functions are present and where the administrative support activity is of moderate scope. Employees are responsible for management support services, rather than accountability for direct program management. Recommended Education and Experience for Full Performance. Associate¿s degree and two (2) years work experience in office administration. Minimum Qualification High School diploma or Equivalent and one (1) year of related experience in office administration. Substitutions Apply. See Substitution Table below. Substitution Table These combinations of education and experience qualify you for the position: Education Experience 1 High School Diploma or Equivalent AND # of months or years of experience specified in the minimum qualification 2 Associate's Degree AND Zero years of experience • Education and years of experience must be related to the purpose of the position. • If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours. Working Conditions Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Possible exposure to irate clients. Incumbent will work under stress and frequent time constraints. Some statewide travel is required. Computer use, long periods of sitting. Some travel may be required. May require overtime. Supplemental Information Do you know what Total Compensation is? Click here Agency Contact Information: Hotona Secatero (505) 383-6801. Email For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement. Bargaining Unit Position Covered by bargaining unit after probation.