State of New Mexico is hiring: Executive Secretary & Administrative Assistan

$18.34 - $29.34 Hourly $38,140 - $61,024 Annually This position is a Pay Band 55 Posting Details The New Mexico Economic Development Departments (EDD) primary mission is to assist businesses that create job opportunities in New Mexico. Our objective is statewide employment and long-term sustainable growth within New Mexico. Our services range from structuring business deals, offering and assisting with incentives, and providing programs for companies. The purpose of this position is to ensure the EDD team, and the Cabinet Secretary are supported in accomplishing this mission. Interviews are anticipated to be conducted within two weeks of closing date. Why does the job exist? The New Mexico Economic Development Division's primary mission is to assist businesses that create job opportunities in New Mexico. Our objective is statewide employment and long-term sustainable growth within New Mexico. Our services range from structuring business deals, offering and assisting with incentives and providing programs for companies. The purpose of this position is to ensure the Director and EDD Division team are supported in accomplishing this mission. How does it get done? This position is responsible for: 1) Administrative support for Community, Business and Rural Development team who work remotely throughout the state ensuring that field staff have the equipment and tools necessary to function successfully including vehicles, computer equipment and office supplies. 2) Managing division calendars, coordinating meetings and other logistics 3) Managing, processing and tracking all travel for ED Division 4) Maintains comprehensive data and tracking for ED Division programs utilizing various computer programs and platforms 5) Administrative support to ED Division Directors, including contract and grants management and tracking and procurement 6) Purchasing and records management/tracking, including processing purchase requisitions, tracking purchase orders and processing invoices, and managing P-card account 7) Responsible for fleet maintenance including WEX cards, vehicle servicing and annual inspections, mileage logs, and vehicle assignments 8) Other duties as assigned Who are the customers? This position serves the Economic Development Division of the Economic Development Department. Ideal Candidate The ideal candidate for this position has: 1) Strong organizational and customer service skills with strong written and verbal communication 2) Experience with fleet maintenance 3) Knowledge and experience with State procurement processes 4) Experience working in various computer programs and platforms including SHARE Financials, Salesforce, Microsoft Outlook, Excel, Word and PowerPoint 5) Experience processing travel requests and ISTE's 6) Interest and motivation to learn Minimum Qualification High School diploma or equivalent and two (2) years work experience in office administration. Any combination of education from an accredited college or university in a related field andor direct experience in this occupation totaling two (2) years may substitute for the required experience. Employment Requirements Must maintain a drivers license. Must maintain or complete a state of New Mexico defensive driving training course and obtain a defensive driving certificate for continued employment. Working Conditions The position is based in Santa Fe and may require occasional remote work from home. Occasional in-field travel may be required. Ability to manage and report work through appropriate software programs of the division or department. Work is usually performed in an office setting with extensive exposure to visual/video display terminal (VDT), personal computer and telephone usage. Sitting for long periods, bending, stooping to file and occasionally lifting a minimum of 25 pounds. Occasionally work extra hours. Supplemental Information Do you know what Total Compensation is? Click here Agency Contact Information: Julie Dolan (505) 469-3185. Email For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement. Bargaining Unit Position This position is NOT a bargaining unit position.