Executive Secretary & Admin Assistant III Job at State of New Mexico in Sant

$18.34 - $29.34 Hourly$38,140 - $61,024 AnnuallyThis position is a Pay Band 55Posting DetailsThe Public Regulation Commission (PRC) serves New Mexico by ensuring safe operations and reliable utility services at fair, just, and reasonable rates consistent with the State's legal, economic, environmental, and social policies.The Consumer Relations Division (CRD) serves as the agency's point of contact for New Mexicans with inquiries or disputes relative to services provided by industries regulated by the NMPRC.The Administrative Services Division (ASD) supports the Commission in budget and accounting, procurement, case docketing, information technology systems services and personnel services. ASD consists of four bureaus: Budget and Finance, Records, Information Technology, and Human Resources.Why does the job exist?This position provides in-person reception and administrative support for the NMPRC.How does it get done?Welcome visitors, determine their needs and direct them appropriately.Receive deliveries, sign for packages.Oversee visitor access.Answer and direct phone calls for the NMPRC.Performs clerical duties for the Administrative Services Division.Maintains a weekly phone log of calls answered and forwarded.Manage parking logs for the NMPRC as well as parking permits.Point of contact for building issues.Who are the customers?NM PRCCitizens of New MexicoIdeal CandidateAbility to multi-task and to switch from one task to another without losing track of required criteria for each task.Meeting the needs of multiple individuals both internal and external utilizing the services of the position.Multi-line phone system limits time frames to accomplish tasks and must be worked around.Strong communication skills.Experience in customer service.Minimum QualificationHigh School diploma or equivalent and two (2) years work experience in office administration. Any combination of education from an accredited college or university in a related field andor direct experience in this occupation totaling two (2) years may substitute for the required experience.Substitution TableThese combinations of education and experience qualify you for the position:Education Experience 1 High School Diploma or Equivalent AND 2 years of experience 2 Associate's degree or higher (Bachelor's, Master's) AND 0 years of experience• Education and years of experience must be related to the purpose of the position.• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.Employment RequirementsDriver's License and Successful completion of Background check prior to hire.Working ConditionsIn-person office setting, exposure to Visual Display terminal (VDT) and extensive personal computer and telephone usage with extended periods of sitting. Must be able to lift 25 lbs.Supplemental InformationDo you know what Total Compensation is? Click hereAgency Contact Information: Katrina Smedley (505) 490-5217. EmailFor information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.Bargaining Unit PositionThis position is not covered by a collective bargaining agreement.