1823-Senior Administrative Analyst Job at DataSF in San Francisco

(TEX) 1823 - Senior Administrative Analyst - Procurement Team - Dept. of Homelessness and Supportive Housing

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

Appointment Type: This is a Temporary Exempt (TEX) position excluded by the Charter from the competitive Civil Service examination process. It is considered "at will" and shall serve at the discretion of the Appointing Officer. The duration of the appointment shall not exceed 24 months.

Application Opening: November 19, 2024

Application Deadline: December 2, 2024 11:59 PM (PST)

Compensation Range: $117,676 - $143,000 annually

Recruitment ID: RTF0151882-01152102

Who We Are

Through the provision of coordinated, compassionate, and high-quality services, the Department of Homelessness and Supportive Housing (HSH) strives to make homelessness in San Francisco rare, brief, and one-time. The Department provides assistance and support to homeless and at-risk youth, adults, and families to prevent imminent episodes of homelessness and end homelessness for people in San Francisco.

What We Do
San Francisco is a pioneer in homeless services and a leader in providing supportive housing as a permanent exit from homelessness. The Department of Homelessness and Supportive Housing (HSH), founded in 2016, is a national leader in the movement to end homelessness by developing a coordinated, equity-driven, client-focused system of compassionate services while piloting innovative models, and implementing best practice solutions with measurable results.

Under general supervision, the Contracts team Senior Administrative Analyst conducts important, public, analytical work that has substantive impact on the Department’s clients through grants and contracts. This position’s work will include, but is not limited to, participating in a robust procurement schedule, developing, processing and managing contractual agreements and grants; participating in comprehensive process analyses; and communicating clearly at all stages of contract development with multiple stakeholders.

Essential Duties and Responsibilities

• Supports the mission, vision, and core values of the Department of Homelessness and Supportive Housing.
• Works with sensitive and complex contracts that have a significant impact on our clients.
• Leads procurement as part of an active procurement schedule, including conducting competitive solicitations, reviews and selection processes, including receipt and review of bids/proposals, negotiation with potential contractors/vendors, and review/processing of approvals.
• Manages complex contractual agreements with single and multiple funding sources.
• Participates in the Contract team’s development of effective and efficient contracts processes that improve services to our clients.
• Ensures compliance with the City Charter, Administrative Code, and financial policies.
• Ensures principles, practices, and policies of procurement and contracting maintain compliance with funding sources and City requirements.
• Cultivates and maintains positive, productive working relationships with internal and external stakeholders.
• Demonstrates outstanding level of customer service with internal and external partners.
• Reviews and approves invoices as part of the contract management process.
• Maintains quality controls for contract and grant practices.
• Participates in the Department’s annual nonprofit monitoring program.
• Prepares clear, comprehensive memos and reports as needed, with appropriate supporting documentation.
• Performs other duties as required.

Please note that this position may require overtime as needed during periods of high need.

How to qualify

Education: Possession of a baccalaureate degree from an accredited college or university AND

Experience: Three (3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution: Possession of a graduate degree (Master's degree or higher) from an accredited college or university may be substituted for one (1) year of required experience.

Desirable Qualifications

• Outstanding written and oral communication skills and the ability to communicate with diplomacy and conduct meetings with various stakeholders.
• Exemplary attention to detail.
• Excellent organizational skills.
• Ability to manage time and workload proactively and effectively.
• Knowledge of contracts and grants, contracting processes and contracting systems.
• Experience working with a diverse workforce of people with different cultures, backgrounds, and perspectives.

What else should I know?

Selection Procedures: The selection process will include evaluation of applications in relation to minimum requirements.

Additional Information Regarding Employment with the City and County of San Francisco: Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

The City and County of San Francisco encourages women, minorities, and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

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