State of Oregon
Administrative Specialist 1
State of Oregon, Salem, OR, United States
Initial Posting Date:
11/14/2024
Application Deadline:
11/24/2024
Agency:
Department of Revenue
Salary Range:
$3,477 - $4,755
Position Type:
Employee
Position Title:
Administrative Specialist 1
Job Description:
Why Join Us
Oregon counts on us! Our Mission, Vision, and Values guide us as we serve Oregon taxpayers whose tax dollars support the critical infrastructure of Oregonians' daily lives.
Department of Revenue is recruiting for a Taxpayer Service Front Desk (Administrative Specialist 1) position. We are looking for talented, detail-oriented individuals to join our Personal Tax & Compliance Unit in the Salem Field Office Unit. This position is on-site (remote work is not offered).
In order to be considered for Department of Revenue recruitments, you must reside within the state of Oregon. Current Revenue employees who live outside of Oregon may apply and will be considered.
What You Will Be Doing
Below is a sampling of job duties. It is not meant to encompass all duties.
For any additional questions please contact Liz Zolkoske, Elizabeth.ZOLKOSKE@dor.oregon.gov
This Is What You Need To Qualify
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
The ideal candidate will possess the following desired skills and attributes:
The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage, pension and retirement programs, paid holidays off, and personal business leave, as well as paid and accrued vacation leave, and sick leave. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
How to Apply
Helpful Links
How to Set Job Alerts
Workday Applicant FAQ
Understanding the State Application Process
Help & Support web page
The Oregon Department of Revenue strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. The Oregon Department of Revenue is an equal opportunity, affirmative action employer committed to workforce diversity.
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the desired attributes listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a non-traditional background. We would encourage you to apply, even if you don't meet every one of our attributes listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
11/14/2024
Application Deadline:
11/24/2024
Agency:
Department of Revenue
Salary Range:
$3,477 - $4,755
Position Type:
Employee
Position Title:
Administrative Specialist 1
Job Description:
Why Join Us
Oregon counts on us! Our Mission, Vision, and Values guide us as we serve Oregon taxpayers whose tax dollars support the critical infrastructure of Oregonians' daily lives.
Department of Revenue is recruiting for a Taxpayer Service Front Desk (Administrative Specialist 1) position. We are looking for talented, detail-oriented individuals to join our Personal Tax & Compliance Unit in the Salem Field Office Unit. This position is on-site (remote work is not offered).
In order to be considered for Department of Revenue recruitments, you must reside within the state of Oregon. Current Revenue employees who live outside of Oregon may apply and will be considered.
What You Will Be Doing
Below is a sampling of job duties. It is not meant to encompass all duties.
- Provides in-person assistance to the public and other employees at the Department of Revenue's Payment Center desk for a variety of tax programs.
- Answers questions and advises public on rules, laws, policies, and procedures.
- Explains billings, sends financial statements, processes payments, comments system as to action take on accounts.
- Perform and coordinate administrative tasks in support to division and agency operations. Handles large volumes of taxpayer paperwork, review for accuracy, then routes to the correct department for further processing.
- Processes taxpayer payments, including large volume cash payments using cash counting machines.
For any additional questions please contact Liz Zolkoske, Elizabeth.ZOLKOSKE@dor.oregon.gov
This Is What You Need To Qualify
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
The ideal candidate will possess the following desired skills and attributes:
- Excellent customer service skills for both internal and external customers.
- Experience processing, entering, and/or verifying detailed data.
- Experience handling multiple tasks/assignments/duties.
- Experience with situations where you had to remain productive and take initiative on tasks when minimal direction from others is available.
- Highly dependable and accountable.
- Works well in a team environment.
- Experience in handling large volumes of cash.
The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage, pension and retirement programs, paid holidays off, and personal business leave, as well as paid and accrued vacation leave, and sick leave. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
How to Apply
- Click on the "Apply" link above to complete your online application and submit by the posted closing date and time. For step-by-step instructions click apply to work for the state or current state employee.
- The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum qualifications and desired skills and attributes listed above.
- Complete any supplemental questions through Workday.
- Attach your current resume (Workday job history may substitute for a resume).
- Warning - Workday will timeout after 20 minutes of inactivity and will not save your application progress. There is now a "save for later" function, if you need to take a break please be sure to click the save for later button to save your progress.
- Be sure to check Workday and your email for additional tasks and updates. After hitting submit there may be additional required tasks for you to complete prior to the announcement closing.
- If you are requesting Veteran's Preference, you will receive a Workday task to submit your supporting documents. Be sure to submit your documentation prior to the close date of this posting in order to have the preference considered.
- This is an SEIU-represented position. This recruitment may be used to fill additional vacancies as they occur.
- The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.
- Review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity.
- Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
- Eligible veterans who meet the qualifications will be given veterans' preference. Click on the following link for additional information on Veterans' Preference.
- Criminal Records Check - Employment in any position with the Department of Revenue for all current and prospective employees is contingent on passing a criminal background and fingerprinting check. Circumstances of any criminal conviction will be reviewed to determine eligibility for the position under recruitment.
- To work for the Department of Revenue you must comply with all income tax laws. This means that the department will check to see if you have filed Oregon income tax returns and made arrangements to pay any outstanding liabilities before offering you a position.
- If you need an application in an alternate format in order to complete the process, you may contact us at: Human Resources at (503) 945-8547.
Helpful Links
How to Set Job Alerts
Workday Applicant FAQ
Understanding the State Application Process
Help & Support web page
The Oregon Department of Revenue strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. The Oregon Department of Revenue is an equal opportunity, affirmative action employer committed to workforce diversity.
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the desired attributes listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a non-traditional background. We would encourage you to apply, even if you don't meet every one of our attributes listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.