Assistant Controller

Job Overview:

The Assistant Controller manages the operations accounting which includes the Accounts Receivable and Accounts Payable functions of Commonwealth Senior Living and the communities that it manages or for which it provides bookkeeping accounting services.  This Assistant Controller reports to the Controller.

Duties and Responsibilities:

• Manage the Accounts Receivable Team 
  • Direct management of the Accounts Receivable Supervisor
    • Resident Billing and Collecting
      • Move-Ins/Move-Out processing
      • Monthly billing
        • Direct to family
        • Third party billing such as DAP and PACE
      • Resident Account bad debt reserving and write-offs
        • Past due account analysis and reporting
      • Collections of Resident Accounts Receivable
        • ACH and Check payments
    • Collection of past due resident receivables working with Collection Agencies and Attorneys. 
    • Accounts Receivable Reporting
• Manage the Accounts Payable Team
  • Direct management of the Accounts Payable Supervisor
    • Processing Accounts Payable Vendors through the Payscan system
    • Creation and maintenance of workflows for all vendor payable invoice types to ensure the correct general ledger codes and community are being consistently recorded/charged
    • Consistent assignment of vendor invoices to the appropriate workflow
    • Accounts Payable Reporting
• Management Company Accounting & Financial Reporting
  • Recording transactions for the Management Company
    • Management company fees from communities
    • Vendor rebates received
    • Monitor accounts payable invoices get paid timely
    • Record journal entries for home office payroll and salary allocation of home office employees 
    • Fixed Assets - Reconcile GL to Yardi system, record depreciation, record acquisitions and dispositions
    • Recording and reversing appropriate accruals
  • Prepares CSL monthly financial statement and budget analysis
• Assist with the reviews of community month end workpapers and financial statements
• Oversee monthly close of Accounts Receivable and Accounts Payable
• Review and approve year end Form 1099 preparation and reporting
• Assist with audits – HUD, Financial
• Develop and manage the Accounts Receivable Supervisor and Accounts Payable Supervisor, Accounts Receivable Specialists and Accounts Payable Specialists
• Approving ACH and Wire requests of funds initiated by the Treasury area
• Prepare monthly Executive Directors bonus calculations
• Prepare monthly Sales Directors bonus calculations
• Special projects as requested

Qualifications

• Bachelor’s degree in Accounting or Finance preferred
• CPA license preferred

Job Requirements

• Minimum 5 years supervising a staff of 3 or more
• Experience working with multi-entity organizations

Competencies

• Financial Management
• Business Acumen
• Communication Proficiency
• Ethical Conduct
• Leadership
• Performance Management
• Personal Effectiveness/Credibility
• Problem Solving/Analysis
• Strategic Thinking
• Technical Capacity

Physical/Sensory Requirements

Light work – exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently.

Physical demand requirements are in excess of those for sedentary work.