Duquesne University
Associate Director of Events - Conference and Events Services
Duquesne University, Pittsburgh, Pennsylvania, us, 15289
Associate Director of Events - Conference and Events Services
Salary: Commensurate with experience Benefits: Generousbenefits include paid time off including holidays and vacation, retirementmatch, and tuition remission for employee and dependents. Details at www.duq.edu/benefits Location: Conference and Events Services Position Status: Full-time Hours: Varied Position Number: 241268/10-1002 FLSA Status: Exempt
POSITIONSUMMARY:
The AssociateDirector role entails overseeing the scheduling, coordination, and execution ofevents that are managed by the Office of Conference and Event Services. The Associate Director positionwill be responsible for the coordination of University and externally sponsoredevents. Actingas the primary contact point for event planning and execution, the AssociateDirector collaborates with various campus service departments to offer guidanceand facilitate access to necessary resources, ensuring the success of each event.
DUTIESAND RESPONSIBILITIES:
Serves as lead coordinator for the planning andexecution of assigned University Faculty and Staff events.
Administer the administrative, contractual, and financial aspects of allexternally sponsored events.
Serves as the lead coordinator for the planning and execution ofassigned externally sponsored events, including but not limited to conferences,special events and wedding receptions. Includes on-site event coverage,including nights and weekends.
Fluently navigates software solutions utilized by the Department toinclude but not limited to 25Live, Social Tables, Marching Order and CVENT.Proficiencies must include resource management, training and support,scheduling, diagraming, and reporting.
Directs logistical planning which may include signage,décor, food service, audio visual services, and/or lighting requirements.Conducts conference calls, site-visits, and production meetings as necessary.
Supervises the Assistant Director of Events,conduct appropriate training when necessary.
Supervises work of others, includingplanning, assigning and scheduling work, reviewing work and ensuring qualitystandards, training staff and overseeing their productivity. May offerrecommendations for hiring, termination and pay adjustments, but does not haveresponsibility for making these decisions.
Completes otherduties as assigned.
REQUIREMENTS:
Minimum qualifications:
Bachelor's degree in marketing, communications, hospitality management or businessmanagement from an accredited institution and 5+ years of work-relatedexperience.
Event and venue management experience, including budgetaryand business process management experience.
Preferred qualifications:
Experience with 25Live, Social Tables and CVENT or a similar eventmanagement database.
Alternately, thesuccessful candidate may possess any equivalent combination of experience andtraining, which provides the knowledge, skills and abilities required toperform the essential job functions. This includes, but is not limited to, thefollowing:
Knowledge:
Knowledge of event planning, operations,and execution
Knowledge of policy development inoperations and business process management
Budget management knowledge
Skills:
Strong written and verbal communicationskills
Exceptional analytical, time management,and organizational skills
Ability to plan and manage multipleprojects simultaneously
Abilities:
Ability to work successfully withfrequent interruptions
Highly detailed and processed oriented
Ability to work independently, as wellas in cross-functional team environments
Ability to remain calm and react quicklyin high pressure situations
Commitment to theUniversity's values of diversity, equity and inclusion, and recognition of theimportance of treating each individual with dignity and respect consistent withthe University's Mission. Demonstratedexperience with, and understanding of, the broad diversity of the Universitycommunity (students, faculty, staff and others).
Ability toestablish and maintain effective working relationships with the UniversityCommunity.
Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.
APPLICATIONINSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University valuesequality of opportunity as an educational institution and as an employer. Weaspire to attract and sustain a diverse faculty and staff that reflectscontemporary society, serves our academic goals and enriches our campuscommunity. We particularly encourage applications from members ofunderrepresented groups and support dual-career couples through our charter membershipin this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university andits Spiritan heritage byvisiting http://www.duq.edu/about/mission-and-identity/mission-statement.Those invited to campus for an interview may be asked about ways in which theysee their talents contributing to the continued growth of our community andfurthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.
Salary: Commensurate with experience Benefits: Generousbenefits include paid time off including holidays and vacation, retirementmatch, and tuition remission for employee and dependents. Details at www.duq.edu/benefits Location: Conference and Events Services Position Status: Full-time Hours: Varied Position Number: 241268/10-1002 FLSA Status: Exempt
POSITIONSUMMARY:
The AssociateDirector role entails overseeing the scheduling, coordination, and execution ofevents that are managed by the Office of Conference and Event Services. The Associate Director positionwill be responsible for the coordination of University and externally sponsoredevents. Actingas the primary contact point for event planning and execution, the AssociateDirector collaborates with various campus service departments to offer guidanceand facilitate access to necessary resources, ensuring the success of each event.
DUTIESAND RESPONSIBILITIES:
Serves as lead coordinator for the planning andexecution of assigned University Faculty and Staff events.
Administer the administrative, contractual, and financial aspects of allexternally sponsored events.
Serves as the lead coordinator for the planning and execution ofassigned externally sponsored events, including but not limited to conferences,special events and wedding receptions. Includes on-site event coverage,including nights and weekends.
Fluently navigates software solutions utilized by the Department toinclude but not limited to 25Live, Social Tables, Marching Order and CVENT.Proficiencies must include resource management, training and support,scheduling, diagraming, and reporting.
Directs logistical planning which may include signage,décor, food service, audio visual services, and/or lighting requirements.Conducts conference calls, site-visits, and production meetings as necessary.
Supervises the Assistant Director of Events,conduct appropriate training when necessary.
Supervises work of others, includingplanning, assigning and scheduling work, reviewing work and ensuring qualitystandards, training staff and overseeing their productivity. May offerrecommendations for hiring, termination and pay adjustments, but does not haveresponsibility for making these decisions.
Completes otherduties as assigned.
REQUIREMENTS:
Minimum qualifications:
Bachelor's degree in marketing, communications, hospitality management or businessmanagement from an accredited institution and 5+ years of work-relatedexperience.
Event and venue management experience, including budgetaryand business process management experience.
Preferred qualifications:
Experience with 25Live, Social Tables and CVENT or a similar eventmanagement database.
Alternately, thesuccessful candidate may possess any equivalent combination of experience andtraining, which provides the knowledge, skills and abilities required toperform the essential job functions. This includes, but is not limited to, thefollowing:
Knowledge:
Knowledge of event planning, operations,and execution
Knowledge of policy development inoperations and business process management
Budget management knowledge
Skills:
Strong written and verbal communicationskills
Exceptional analytical, time management,and organizational skills
Ability to plan and manage multipleprojects simultaneously
Abilities:
Ability to work successfully withfrequent interruptions
Highly detailed and processed oriented
Ability to work independently, as wellas in cross-functional team environments
Ability to remain calm and react quicklyin high pressure situations
Commitment to theUniversity's values of diversity, equity and inclusion, and recognition of theimportance of treating each individual with dignity and respect consistent withthe University's Mission. Demonstratedexperience with, and understanding of, the broad diversity of the Universitycommunity (students, faculty, staff and others).
Ability toestablish and maintain effective working relationships with the UniversityCommunity.
Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.
APPLICATIONINSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University valuesequality of opportunity as an educational institution and as an employer. Weaspire to attract and sustain a diverse faculty and staff that reflectscontemporary society, serves our academic goals and enriches our campuscommunity. We particularly encourage applications from members ofunderrepresented groups and support dual-career couples through our charter membershipin this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university andits Spiritan heritage byvisiting http://www.duq.edu/about/mission-and-identity/mission-statement.Those invited to campus for an interview may be asked about ways in which theysee their talents contributing to the continued growth of our community andfurthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.