Prince George's County
Office Manager, Office of Highway Maintenance
Prince George's County, Upper Marlboro, Maryland, us, 20792
Salary:
$47,527.00 - $80,000.00 Annually
Location :
Forestville, MD
Job Type:
Probationary FT
Job Number:
08933
Department:
Public Works & Transportation
Division:
OHM-Traffic Management Operations
Opening Date:
11/13/2024
Closing Date:
11/27/2024 11:59 PM Eastern
Nature and Variety of Work
Come join our team!
Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
We are Prince George's Proud!
The Prince George's County
Department of Public Works & Transportation (DPW&T) is currently seeking highly qualified applicants to fill an Office Manager, Office of Highway Maintenance
(Grade A19) position in the Office of Highway Maintenance.
About the Position This is a supervisory senior-level administrative role, whereby the incumbents support and relieve the Associate Directors of daily activities ensuring the smooth operation of transit program correspondence, reporting, and activities from the Associate Director's office. The incumbent will be evaluated on accuracy, completeness, timeliness, and compliance with established guidelines and procedures. Work may be complex and will require the incumbent to perform a variety of advanced office management tasks as well as the coordination of meetings and special activities.
About the Agency The Department of Public Works and Transportation (DPW&T) is responsible for nearly 2,000 miles of County-maintained roadways that range from rural to urban classifications. The transportation infrastructure includes 900 bridges, as well as shoulders, sidewalks, curbs/gutters, stormwater management facilities, driveway aprons and nearly 3,000 acres of grassy areaall of which are maintained by staff of the Department. DPW&T's workforce keeps the County's various services moving by performing a myriad of activities which include removing snow and ice from County-maintained roadways, upgrading traffic signals, installing streetlights, clearing fallen trees, unclogging drainage inlets and maintaining stormwater management facilities, as well as performing roadway repairs ranging from potholes and sidewalk trip hazards to bridge repairs and resurfacing projects and more. Examples of Work
Coordinates office workflow and ensure efficient and effective office management operations; Serves as the Office Manager and liaison for visitors to the Associate Director's office; Coordinates a variety of office activities, special project and functions; Prepares and coordinates travel requests and reimbursements to seminars/conferences, confirms reservations and verify expense reports; Assists the Associate Director with maintaining and updating the Departmental Standard Operating Procedures (SOP's); Serves as the Agency Payroll Coordinator (APC) for the Office; Prepares and maintains a variety of financial documents required for the acquisition of materials, supplies and services; Enters purchase requisitions into the ERP/SAP system and prepares purchase requests forms for approval; Serves as purchasing card user and manages, secures and reconciles as directed by policy; Manages the Associate Director's calendar; Schedules appointments and provides notification of scheduled meetings in advance of meeting dates/times, prepares meeting updates and agendas; Drafts and composes correspondences and reports for the Associate Director's approval; Proofreads and edits documents, type sensitive/confidential materials and disseminates to appropriate personnel; Screens and responds to inquiries from callers; Maintains the Departmental filing system and retention schedule; Researches and organizes materials in preparation for meetings, conferences, workshops, etc.; Performs other tasks and duties assigned, which may not be specifically listed in the position description; however, are within the general occupational category and responsibility level associated with the employee's class of work. Qualifications
Must have experience at the Administrative Aide III level equal to the length of the probationary period; Associates degree in Business Administration or Secretarial Science; Two (2) years of advanced secretarial/administrative experience which involved working with the public, office management and operational details, and some supervisory responsibilities. Any equivalent combination of relevant training, education and experience will also be accepted.
Preferred Qualifications:
Applicants have experience at the Administrative Aide III level equal to the length of the probationary period with Prince George's County Government; or Possess an Bachelor's degree in Business Administration, Public Administration, Communications, or closely related field; 1 year public works and/or transportation experience, which includes: Fiscal and grant reporting familiarity Proficiency with compliance and auditing processes 2-3 years of advanced technical administrative experience, which includes:
Working with the public, office management, and operational activities using standard secretarial/administrative practices and procedures, systems and equipment;
Demonstrated independent problem-solving skills and analytical abilities; Advanced knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams, etc.); Must have exceptional attention to detail; Strong organizational and time management skills, and ability to prioritize; Upholding strict confidentially codes; and, The ability to compose and prepare routine correspondence, perform basic mathematical skills, maintain appointment calendars, and the ability to process and interpret data.
Additional Information
Job Location:
8400 D'Arcy Road, Forestville, Maryland
Conditions of Employment
: Upon selection, the candidate must:
Applicants who meet minimum qualifications must pass an administered Administrative Aide exam. Applicants who have previously taken the exam on or after 8/1/2024, and passed, will not be required to re-test; instead, previous test scores will be used to receive the passing disposition.
Possess and maintain a valid driver's license.
Be willing to participate as an "essential" employee in the Department's Snow and Ice Control Program and other emergency operations as assigned.
Meet all training and performance standards and demonstrate proficiency as required by the agency.
Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave. ONLY ONLINE APPLICATIONS WILL BE ACCEPTED
Eligibility to Work : Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.
INTERNAL APPLICANTS
:
If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity/Affirmative Action Employer
Committed to Diversity and Inclusion in the Workplace
General Plan Information:
The Prince George's County benefits plan year is from January 1 to December 31.
A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.
Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.
The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).
New employees must enroll in the County's health benefit plans within thirty (30) days of the hire date.
The effective date of the health benefits coverage is the
beginning of the month following a waiting period of forty-five (45) days from the date of hire.
After enrolling in the County's benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).
Employee Benefits
Prince George's County is proud to offer employees an attractive and comprehensive benefits program, including the following:
Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week) Group Term Life Insurance Long & Short-Term Disability Flexible Spending Accounts
Dependent Care Assistance Program Health Care Flexible Spending Account
Paid Leave (Annual, Personal, & Sick) 13 Paid Holidays Retirement Benefits
Defined Benefit Pension Plan
Employer Contribution Rate-11.71%
Supplemental Pension Plan
Employee Contribution Rate (Pre-Tax)-3.48%
457(b) 403(b)
Employee Discounts Employee Assistance Program Voluntary Benefits
Critical Illness Whole Life Insurance Accident Insurance Legal Services
For additional details, please visit:
01
I acknowledge and understand that the responses to the supplemental questions must reflect the information provided under the "Work Experience" section of the application. My responses will be used to determine whether or not I possess the minimum qualifications required for the position.
Yes No
02
Which best describes your highest level of education completed?
High School Diploma or G.E.D Some college, but no degree completed Associate's Degree Bachelor's Degree Master's Degree or JD Doctorate/PHD Other
03
If you selected "Other" for the previous question on education, please identify/input your highest level of education.
04
How many years of advanced secretarial/administrative experience which involved working with the public, office management and operational details and some supervisory responsibilities do you have?
No Experience 1 Year 2-3 Years 4-5 Years 6 Years
05
Please explain your experience to question "4" as well as list dates and places of employment where experience was obtained. Answers such as "See Resume" will not be accepted. Otherwise, please put N/A.
06
Do you have 1 year public works and/or transportation experience, which includes:Fiscal and grant reporting familiarityProficiency with compliance and auditing processes
Yes No
07
If you answered "Yes" to the previous question, please explain your experience as well as list/dates of employment with your answer. Answers such as "See Resume" will not be accepted.
08
Do you have at least 2-3 years of advanced technical administrative experience, which includes?:Working with the public, office management, and operational activities using standard secretarial/administrative practices and procedures, systems and equipment.
Yes No
09
If you answered "Yes" to the previous question, please explain your experience as well as list/dates of employment with your answer. Answers such as "See Resume" will not be accepted.
10
Do you have a valid driver's license?
Yes No
Required Question
$47,527.00 - $80,000.00 Annually
Location :
Forestville, MD
Job Type:
Probationary FT
Job Number:
08933
Department:
Public Works & Transportation
Division:
OHM-Traffic Management Operations
Opening Date:
11/13/2024
Closing Date:
11/27/2024 11:59 PM Eastern
Nature and Variety of Work
Come join our team!
Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
We are Prince George's Proud!
The Prince George's County
Department of Public Works & Transportation (DPW&T) is currently seeking highly qualified applicants to fill an Office Manager, Office of Highway Maintenance
(Grade A19) position in the Office of Highway Maintenance.
About the Position This is a supervisory senior-level administrative role, whereby the incumbents support and relieve the Associate Directors of daily activities ensuring the smooth operation of transit program correspondence, reporting, and activities from the Associate Director's office. The incumbent will be evaluated on accuracy, completeness, timeliness, and compliance with established guidelines and procedures. Work may be complex and will require the incumbent to perform a variety of advanced office management tasks as well as the coordination of meetings and special activities.
About the Agency The Department of Public Works and Transportation (DPW&T) is responsible for nearly 2,000 miles of County-maintained roadways that range from rural to urban classifications. The transportation infrastructure includes 900 bridges, as well as shoulders, sidewalks, curbs/gutters, stormwater management facilities, driveway aprons and nearly 3,000 acres of grassy areaall of which are maintained by staff of the Department. DPW&T's workforce keeps the County's various services moving by performing a myriad of activities which include removing snow and ice from County-maintained roadways, upgrading traffic signals, installing streetlights, clearing fallen trees, unclogging drainage inlets and maintaining stormwater management facilities, as well as performing roadway repairs ranging from potholes and sidewalk trip hazards to bridge repairs and resurfacing projects and more. Examples of Work
Coordinates office workflow and ensure efficient and effective office management operations; Serves as the Office Manager and liaison for visitors to the Associate Director's office; Coordinates a variety of office activities, special project and functions; Prepares and coordinates travel requests and reimbursements to seminars/conferences, confirms reservations and verify expense reports; Assists the Associate Director with maintaining and updating the Departmental Standard Operating Procedures (SOP's); Serves as the Agency Payroll Coordinator (APC) for the Office; Prepares and maintains a variety of financial documents required for the acquisition of materials, supplies and services; Enters purchase requisitions into the ERP/SAP system and prepares purchase requests forms for approval; Serves as purchasing card user and manages, secures and reconciles as directed by policy; Manages the Associate Director's calendar; Schedules appointments and provides notification of scheduled meetings in advance of meeting dates/times, prepares meeting updates and agendas; Drafts and composes correspondences and reports for the Associate Director's approval; Proofreads and edits documents, type sensitive/confidential materials and disseminates to appropriate personnel; Screens and responds to inquiries from callers; Maintains the Departmental filing system and retention schedule; Researches and organizes materials in preparation for meetings, conferences, workshops, etc.; Performs other tasks and duties assigned, which may not be specifically listed in the position description; however, are within the general occupational category and responsibility level associated with the employee's class of work. Qualifications
Must have experience at the Administrative Aide III level equal to the length of the probationary period; Associates degree in Business Administration or Secretarial Science; Two (2) years of advanced secretarial/administrative experience which involved working with the public, office management and operational details, and some supervisory responsibilities. Any equivalent combination of relevant training, education and experience will also be accepted.
Preferred Qualifications:
Applicants have experience at the Administrative Aide III level equal to the length of the probationary period with Prince George's County Government; or Possess an Bachelor's degree in Business Administration, Public Administration, Communications, or closely related field; 1 year public works and/or transportation experience, which includes: Fiscal and grant reporting familiarity Proficiency with compliance and auditing processes 2-3 years of advanced technical administrative experience, which includes:
Working with the public, office management, and operational activities using standard secretarial/administrative practices and procedures, systems and equipment;
Demonstrated independent problem-solving skills and analytical abilities; Advanced knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams, etc.); Must have exceptional attention to detail; Strong organizational and time management skills, and ability to prioritize; Upholding strict confidentially codes; and, The ability to compose and prepare routine correspondence, perform basic mathematical skills, maintain appointment calendars, and the ability to process and interpret data.
Additional Information
Job Location:
8400 D'Arcy Road, Forestville, Maryland
Conditions of Employment
: Upon selection, the candidate must:
Applicants who meet minimum qualifications must pass an administered Administrative Aide exam. Applicants who have previously taken the exam on or after 8/1/2024, and passed, will not be required to re-test; instead, previous test scores will be used to receive the passing disposition.
Possess and maintain a valid driver's license.
Be willing to participate as an "essential" employee in the Department's Snow and Ice Control Program and other emergency operations as assigned.
Meet all training and performance standards and demonstrate proficiency as required by the agency.
Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave. ONLY ONLINE APPLICATIONS WILL BE ACCEPTED
Eligibility to Work : Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.
INTERNAL APPLICANTS
:
If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity/Affirmative Action Employer
Committed to Diversity and Inclusion in the Workplace
General Plan Information:
The Prince George's County benefits plan year is from January 1 to December 31.
A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.
Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.
The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).
New employees must enroll in the County's health benefit plans within thirty (30) days of the hire date.
The effective date of the health benefits coverage is the
beginning of the month following a waiting period of forty-five (45) days from the date of hire.
After enrolling in the County's benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).
Employee Benefits
Prince George's County is proud to offer employees an attractive and comprehensive benefits program, including the following:
Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week) Group Term Life Insurance Long & Short-Term Disability Flexible Spending Accounts
Dependent Care Assistance Program Health Care Flexible Spending Account
Paid Leave (Annual, Personal, & Sick) 13 Paid Holidays Retirement Benefits
Defined Benefit Pension Plan
Employer Contribution Rate-11.71%
Supplemental Pension Plan
Employee Contribution Rate (Pre-Tax)-3.48%
457(b) 403(b)
Employee Discounts Employee Assistance Program Voluntary Benefits
Critical Illness Whole Life Insurance Accident Insurance Legal Services
For additional details, please visit:
01
I acknowledge and understand that the responses to the supplemental questions must reflect the information provided under the "Work Experience" section of the application. My responses will be used to determine whether or not I possess the minimum qualifications required for the position.
Yes No
02
Which best describes your highest level of education completed?
High School Diploma or G.E.D Some college, but no degree completed Associate's Degree Bachelor's Degree Master's Degree or JD Doctorate/PHD Other
03
If you selected "Other" for the previous question on education, please identify/input your highest level of education.
04
How many years of advanced secretarial/administrative experience which involved working with the public, office management and operational details and some supervisory responsibilities do you have?
No Experience 1 Year 2-3 Years 4-5 Years 6 Years
05
Please explain your experience to question "4" as well as list dates and places of employment where experience was obtained. Answers such as "See Resume" will not be accepted. Otherwise, please put N/A.
06
Do you have 1 year public works and/or transportation experience, which includes:Fiscal and grant reporting familiarityProficiency with compliance and auditing processes
Yes No
07
If you answered "Yes" to the previous question, please explain your experience as well as list/dates of employment with your answer. Answers such as "See Resume" will not be accepted.
08
Do you have at least 2-3 years of advanced technical administrative experience, which includes?:Working with the public, office management, and operational activities using standard secretarial/administrative practices and procedures, systems and equipment.
Yes No
09
If you answered "Yes" to the previous question, please explain your experience as well as list/dates of employment with your answer. Answers such as "See Resume" will not be accepted.
10
Do you have a valid driver's license?
Yes No
Required Question