Purdue University is hiring: Administrative Assistant in Fort Wayne

Join Purdue University Fort Wayne

We are currently seeking a full-time, on-site, Administrative Assistant (34504) in our Chemistry Department. This position provides administrative support to the chair, faculty and staff in carrying out daily office operations. The pay for this position is $16.39/hr.

Primary Responsibilities:

• Maintain department files.
• Maintain accounting records and balances for all departmental, research, and grant accounts.
• Provide information regarding expenditure reports.
• Verify receipt of all paperwork, track shipments and initiate returns.
• Prepare documents to process transactions for travel, accounting, payroll, and purchasing.
• Daily word processing of a variety of materials including correspondence, and course materials.
• Process student evaluations and ensure timely scoring and distribution of results.
• Direct phone calls and visitors.
• Process academic transactions.
• Maintain inventory and order office supplies as needed.
• Track enrollments for faculty.
• Plan and organize special events such as holiday potluck and student award luncheons.
• Assist chair in processing student awards.
• Ensure timely completion of procedures for faculty recruiting including travel, accommodations.
• Inform faculty and staff of new and revised procedures.
• Other duties as assigned.

Required Qualifications

• A High School diploma or GED.
• 3 years of office clerical/administrative or similar experience.
• Strong written and verbal communication skills.
• Ability to work independently.
• Skilled in word processing, database and spreadsheets, and accounting skills.

Preferred Qualifications:

• University experience preferred.
• Knowledge of Banner student information system.

Benefits:

• Free tuition through Purdue University Global.
• Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
• Insurance starts on first day of employment.
• Generous Paid Time Off - additional PTO in December.
• Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information:

• Resumes and cover letters that contain portraits or personal information are not permitted.
• Purdue will not sponsor employment authorization for this position.
• A background and misconduct check will be required for employment in this position

Purdue Fort Wayne is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.

To be considered for this position, you must apply

online at https://careers.purdue.edu/FW

FLSA Status

Non-Exempt