Administrative Coordinator Job at Lamar University in Beaumont

Position Information Posting Number 20113020 Position Title Administrative Coordinator FTE 1.00 Position Type Staff Department Mathematics Position Summary Information Job Summary/Basic Function About This Role: Performs a wide variety of administrative duties and serves as a key communication link between the Department of Mathematics and faculty, students, and the general public. Position typically includes work that requires the direction of occasional, non-regular employees, including student assistants, work study students, seasonal employees, interns, and part-time hourly employees. Work requires contact with management personnel from other departments, including coordinators, directors, chairpersons, and associate deans. Contacts may require the consideration of different points of view to reach agreement. This job title normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. This job title does research for documents, compiles data for computer entry, and/or enters or oversees data entry. Has responsibility for monitoring budget/fiscal expenditures (typically non-discretionary expenditures). This job title supports the department in maintaining class schedules, serving as an intermediary between faculty and students, and sometimes helping students schedule appointments with faculty. This job also serves as primary point of contact for students majoring and minoring in mathematics. What You’ll Do – Position Responsibilities: Provides administrative support to the Chair and departmental faculty. Drafts department official communication and maintains records and electronic documents. Supports the departmental course schedule and contact list. Does data entry to maintain the schedule and keeps other important documents related to faculty teaching duties. Provides related support by training and supervising student workers; supporting travel documents and reimbursements; and facilitate technical/software support and training. Maintains student database including advising and graduation information for undergraduate students; serves as the point of communication for majors and minors. Prepares and distributes various correspondence; responding to emails; typing required forms and reports; answering and screening calls; copying; coordinating and scheduling meetings and events; greeting visitors; managing calendar; and ordering office supplies. Performs other duties as assigned in response to the needs of the department. Key Competencies: Proficient in Microsoft Office and other related business office applications Detail-oriented and strong organizational skills Able to communicate effectively verbally and in writing Ability to function in a very demanding and highly interactive atmosphere with professionalism Strong interpersonal skills especially when dealing with the public, faculty, staff, and students Ability to multitask Ability to demonstrate flexibility, a strong work ethic and a positive attitude in a highly demanding work environment Physical Requirements: Sedentary, exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. Job Conditions: Office setting. Who We Are: Lamar University is an accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve. Benefits: Health, dental & vision insurance Life insurance State of Texas Retirement plans Tuition covered at 100% for employees, spouses and/or eligible dependents. Paid time off – vacation, sick, and holidays. To see more information about the available benefits, please visit: Insurance – Lamar University (https://www.lamar.edu/faculty-staff/human-resources/insurance.html) Minimum Qualifications Two-year associates degree (or equivalent) or higher. Minimum of 3 years of administrative experience. EEO Statement Lamar University is An Equal Opportunity Employer Veteran's Preference Statement Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003. Preferred Qualifications Security Sensitive Statement This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Salary $29,759 - $38,687 Work Hours Application Information Posting Date 11/18/2024 Close Date 02/18/2025 Open Until Filled No Special Instructions