Inkspirenize
Event Assistant
Inkspirenize, San Antonio, Texas, United States, 78208
Job Title:
Event Assistant
Location:
San Antonio, TX Reports to:
Event Manager
Job Type:
Full-time Job Overview:
We are seeking a highly organized, proactive, and enthusiastic Event Assistant to support our team in planning and executing a variety of events. The ideal candidate will help with logistics, coordination, and on-site management, ensuring that events run smoothly and efficiently. This role is perfect for someone looking to gain hands-on experience in event management and contribute to creating memorable experiences for our clients. Key Responsibilities: Help with venue research and selection, vendor communication, and contracts. Coordinate event materials, such as signage, decor, promotional items, and seating arrangements. Maintain a detailed event schedule and ensure all tasks are completed on time. Provide administrative support to the event team, including creating event timelines, attendee lists, and registration forms. Communicate with vendors, clients, and participants to ensure all event details are confirmed and executed. Ensure all event permits and requirements are in place. Assist with event promotion, social media updates, and guest communications. Handle on-site troubleshooting and assist with any issues that arise during events. Provide excellent customer service to event attendees, ensuring a positive experience. Requirements: High school diploma or equivalent; degree in Event Management, Hospitality, or a related field is a plus. Strong organizational and multitasking skills with a keen eye for detail. Excellent communication and interpersonal skills. Ability to work well under pressure and meet deadlines. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and event management software (experience with platforms like Cvent, Eventbrite, or Asana is a plus). Flexible schedule with availability to work evenings and weekends as needed.
Event Assistant
Location:
San Antonio, TX Reports to:
Event Manager
Job Type:
Full-time Job Overview:
We are seeking a highly organized, proactive, and enthusiastic Event Assistant to support our team in planning and executing a variety of events. The ideal candidate will help with logistics, coordination, and on-site management, ensuring that events run smoothly and efficiently. This role is perfect for someone looking to gain hands-on experience in event management and contribute to creating memorable experiences for our clients. Key Responsibilities: Help with venue research and selection, vendor communication, and contracts. Coordinate event materials, such as signage, decor, promotional items, and seating arrangements. Maintain a detailed event schedule and ensure all tasks are completed on time. Provide administrative support to the event team, including creating event timelines, attendee lists, and registration forms. Communicate with vendors, clients, and participants to ensure all event details are confirmed and executed. Ensure all event permits and requirements are in place. Assist with event promotion, social media updates, and guest communications. Handle on-site troubleshooting and assist with any issues that arise during events. Provide excellent customer service to event attendees, ensuring a positive experience. Requirements: High school diploma or equivalent; degree in Event Management, Hospitality, or a related field is a plus. Strong organizational and multitasking skills with a keen eye for detail. Excellent communication and interpersonal skills. Ability to work well under pressure and meet deadlines. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and event management software (experience with platforms like Cvent, Eventbrite, or Asana is a plus). Flexible schedule with availability to work evenings and weekends as needed.