Administrative Assistant

Description We are welcoming an Administrative Assistant to join our team in the construction and contracting industry based in Irvine, California. This role will primarily focus on supporting our Human Resources department with administrative tasks, including data entry, document control, and internal communication. Responsibilities - Provide administrative support to the HR department and assist with document control - Handle inbound and outbound calls, providing excellent customer service - Efficiently process paperwork, including I9 forms and reports - Utilize Microsoft Office Suite (Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word) for various tasks - Review resumes and assist with benefits administration - Maintain accurate records and ensure data entry tasks are completed promptly - Schedule appointments and manage internal communications - Utilize knowledge of the real estate industry in various administrative tasks - Respond to email correspondence in a timely and detail-oriented manner. Requirements - Proficiency in answering inbound calls and managing inbound/outbound calls efficiently. - Proven customer service skills, with the ability to communicate effectively with clients and staff. - Excellent data entry skills with a high level of accuracy and attention to detail. - Ability to handle email correspondence professionally and promptly. - Proficiency in using Microsoft tools including Excel, Outlook, PowerPoint, and Word. - Experience in scheduling appointments and managing calendars. - Knowledge of human resources administration, including recruitment and employee relations. - Experience in benefits administration, including health insurance and pension schemes. - Familiarity with the real estate industry, particularly in a construction/contractor context. - Ability to multitask and prioritize tasks in a fast-paced environment. - Strong organizational skills and the ability to work independently. - Excellent written and verbal communication skills. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .