Accounts Payable Specialist

Accounts Payable Specialist Position : Accounts Payable Specialist Reports to : Accounts Payable Manager Location : San Carlos, CA (Hybrid) Accounts Payable Specialist Job Overview: We are seeking a highly organized and detail-oriented Accounts Payable (AP) Specialist to join a dynamic finance team. In this role, you will be responsible for processing invoices and payments from vendors, ensuring accuracy, coding, and approvals before entry into the accounting system. You’ll work in collaboration with other AP team members to maintain the smooth operation of the payment cycle and handle a high volume of accounts payable activities. If you thrive in a fast-paced environment, enjoy rolling up your sleeves to solve invoice-related issues, and take pride in delivering excellent customer service, this is a fantastic opportunity for you to make an impact. Top Requirements for the Accounts Payable Specialist: Minimum of 3+ years of high-volume accounts payable experience (more is a plus). Familiarity with processing invoice workflows in a timely manner. Experience with the internal Purchase Order (PO) process. Capable of managing a high-volume AP inbox efficiently. Associates or Bachelor’s Degree in Accounting is highly preferred. Comfortable working in a hybrid capacity. What You'll Do as an Accounts Payable Specialist: Partner with other AP team members to manage the AP inbox. Split approximately 300 invoices per week among team members. Manage day-to-day payment cycle activities, including GL coding, invoice matching, and processing. Post transactions to journals and ledgers. Ensure appropriate internal approvals for invoices and resolve any discrepancies. Assist with vendor purchase orders and coordinate weekly check runs. Help with audit requests, making up 5% of your workload. Process employee expense reports using Concur. What You’ll Bring to the Accounts Payable Specialist Role: Strong prioritization skills and the ability to work independently and collaboratively. Initiative and problem-solving skills, especially with invoice discrepancies. Excellent communication and customer service skills for both internal and external parties. Strong vendor management and organizational skills with a keen attention to detail. Proven ability to build rapport with vendors and team members. Software & Systems: Experience with

NetSuite

and

Bill.com

is highly preferred (cross-training available). Familiarity with

Concur

for expense report processing. Working knowledge of Excel, including experience with Pivot Tables. Knowledge of

Oro

and

Point Purchasing

is a plus, but training will be provided. Job Types:

Temporary to Permanent Pay Rate:

$36 to $39 per hour Work Days/Hours:

Monday to Friday; 8:30 a.m.-5:30 p.m. If you’re ready to contribute to a growing team and take ownership of your responsibilities in a collaborative setting, we’d love to hear from you!

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