Private Events Coordinator

Position Description We are seeking an experienced and organized Private Events Coordinator to join our Retail Property Management team at Union Depot. This position reports to the Private Events Manager and assists in the coordination of private events at Union Depot, including weddings, galas, business meetings, festivals and conferences. The ideal candidate will be detail oriented and eager to learn the tools necessary to take on the responsibility of coordinating events independently. Key Responsibilities - Serve as the primary point of contact for assigned private event clients at Union Depot. - Oversee the entire event process from contract execution to post-event follow-up. This includes conducting client walk-throughs, creating event layouts, preparing comprehensive event memos, coordinating with vendors and ensuring client satisfaction through post-event follow up. - Manage day-of event venue operations including coordination of vendor load-in, ensuring compliance with venue policies, troubleshooting issues and client relations in areas of A/V, customer service and venue-related inquiries. - Collaborate with Union Depot division leads, building tenants, caterers and other event vendors to ensure each private event is a success. - Manage event administrative tasks including processing event agreements, invoices, payments and vendor commissions; record all event-related data in proper reports using systems such as Tripleseat, Active Campaign (CRM) and Square (POS); collect and verify vendor invoices. - Assist with planning and execution of annual open house. - Attend networking events to promote Union Depot as a premier event venue and build relationships with industry professionals. - Stay current with event industry trends and best practices to continually improve event offerings and client experiences. - Participate in regular team meetings and contribute ideas for venue improvements and event enhancements. - Support the marketing team on Union Depot public events as needed throughout the year. Qualifications - Bachelor's degree. - Minimum one year of experience in event planning/coordination preferred. - Proficiency in Microsoft Office Suite. - Experience with event management software and CRM systems. - Strong communication and customer service skills. - Organized and high degree of attention to detail. - On-the-spot problem solving abilities. - Ability to work independently and in a team atmosphere. - Ability to lift more than 25 pounds. - Ability to be on your feet for several hours. - Weekend and evening availability. JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.