Office Manager

Job Title: Office Manager

Location: Philadelphia, PA

Job Type: Full-Time

Job Summary:

The Office Manager is responsible for ensuring the smooth and efficient operation of the office environment. This role involves managing administrative tasks, coordinating office activities, and supporting staff to maintain an organized, productive, and positive workplace.

Key Responsibilities:

1. Office Operations Management
   
   • Oversee day-to-day office operations and ensure efficient functioning.
   • Manage office supplies inventory and place orders as needed.
   • Maintain office equipment and arrange for necessary repairs or upgrades.
2. Administrative Support
   
   • Coordinate and schedule meetings, appointments, and events.
   • Prepare reports, presentations, and correspondence as required.
   • Manage incoming and outgoing mail and communications.
3. Financial Oversight
   
   • Monitor and manage office budgets and expenditures.
   • Process invoices, receipts, and reimbursements.
   • Work with the accounting team to ensure accurate record-keeping.
4. HR Support
   
   • Assist in onboarding new employees and maintaining personnel records.
   • Coordinate office policies and procedures.
   • Promote a positive work environment and address staff needs or concerns.
5. Vendor and Facility Management
   
   • Liaise with vendors and service providers to negotiate contracts and agreements.
   • Oversee the cleanliness and organization of the office space.
   • Ensure compliance with safety and security regulations.
6. Technology Coordination
   
   • Support IT needs, including setting up workstations and troubleshooting basic issues.
   • Maintain office software licenses and subscriptions.

Qualifications:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and office management tools.
• Problem-solving and decision-making skills.