Administrative Assistant Job at Robert Half in Houston

We are offering a contract for an Administrative Assistant position in Houston, Texas. The role involves supporting the Sales and Marketing management team within a dynamic industry. The workplace is a fast-paced environment where the focus is on handling customer inquiries, maintaining records, and processing applications.

Responsibilities:
• Efficiently handle incoming emails and phone calls, directing them to the appropriate personnel
• Support the team by preparing necessary documents and spreadsheets
• Manage scheduling of dedicated conference rooms, ensuring readiness and efficient supply management
• Assist with data management system maintenance to guarantee accurate and up-to-date information
• Conduct research and data collection as required
• Handle license applications, tracking, and renewals for the Sales and Marketing team
• Assist in the preparation and coordination of bid submissions
• Maintain organized shared drives and directories for dealer partners, vendors, and Sales and Marketing teams
• Greet and welcome guests as required
• Handle sensitive information with discretion, ensuring compliance with privacy policies and regulations.• Proficient in answering inbound calls in a detail oriented and courteous manner
• Demonstrated ability in providing high-quality customer service
• Experience in data entry with attention to accuracy and detail
• Skilled in managing email correspondence effectively and efficiently
• Capability to handle both inbound and outbound calls
• Proficient in Microsoft Excel, with the ability to create and manage spreadsheets
• Experience with Microsoft Outlook for managing emails, contacts, and calendars
• Proficient in Microsoft PowerPoint for creating engaging presentations
• Skilled in using Microsoft Word for document creation and editing
• Ability to schedule appointments accurately and manage calendars efficiently