Executive Assistant Job at Robert Half in Berkeley

We are in the process of recruiting an Executive Assistant to join our Non-Profit organization located in Berkeley, California, United States. This role offers a contract to permanent employment opportunity and involves a variety of tasks including administrative services, department relationship management, and exspenses.

Contract Rate - $35-45/hr

Permanent Salary - 110k (if converted)

Responsibilities:

• Efficiently process customer credit applications using financial services software such as ADP

• Maintain and manage customer records in the CRM system

• Respond to customer inquiries and resolve issues effectively

• Monitor customer accounts and take appropriate action when necessary

• Provide administrative assistance as needed, including managing correspondence and conference calls

• Utilize the Kronos Timekeeping System for accurate time management

• Manage calendars, ensuring a smooth and well-organized schedule

• Use Cisco Webex Meetings for virtual communication and collaboration

• Process expenses and travel arrangements using Concur

• Employ 'About Time' software for efficient task management and productivity

• Ensure clear and effective communication with both internal team members and external stakeholders.

• Proven experience in ADP - Financial Services, necessary for managing and overseeing organization's financial operations.
• Familiarity with Cisco Webex Meetings, crucial for coordinating and facilitating virtual meetings and conferences.
• Proficiency in using Concur, a tool essential for managing business expenses and invoices efficiently.
• Experience with CRM systems, a key skill for managing relationships and interactions with customers and potential customers.
• Proficiency in Kronos Timekeeping System, necessary for tracking and managing employee time and attendance.
• Knowledge of About Time software, a tool for efficient workforce management.
• Demonstrated abilities in Calendar Management, a key skill for organizing and scheduling meetings and appointments effectively.
• Excellent Communication skills, both written and verbal, for clear and effective internal and external communication.
• Experience in conducting Conference Calls, a skill necessary for efficient and effective remote communication.
• Ability to handle Correspondence, including drafting letters and emails, and managing incoming and outgoing mail.
• Prior experience in providing Administrative Assistance, including managing office tasks, ensuring smooth operations.