Robert Half
Robert Half is hiring: Executive Assistant in Chicago
Robert Half, Chicago, IL, US, 60611
Job Description
Job Description
We are offering a contract for a permanent position as an Executive Assistant in the financial services industry located in Chicago, Illinois. This role operates within a traditional office setting and requires the use of various software systems including ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System.
Responsibilities:
• Facilitate and manage logistics for meetings, including virtual meetings, conference calls, and in-person events with the help of Cisco Webex Meetings.
• Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and efficient communication.
• Handle the coordination and management of complex travel itineraries, including flights, accommodations, transportation, and travel documentation using Concur.
• Maintain organized filing systems, both physical and digital, for easy retrieval of important documents.
• Take charge of scheduling, coordinating, and prioritizing appointments, meetings, and events for executives using a variety of calendar management tools.
• Assist in tracking project progress, deadlines, and deliverables for key initiatives using CRM and Kronos Timekeeping System.
• Draft and proofread correspondence, reports, presentations, and other documents as needed, demonstrating proficiency in Microsoft Office Suites.
• Manage expenses, track budgets, and prepare financial reports as needed, utilizing ADP - Financial Services.
• Support the executive team in ad hoc projects and initiatives as needed.
• Handle sensitive and confidential information with the utmost professionalism and discretion.• Demonstrated proficiency in ADP - Financial Services is required
• Must be comfortable with using Cisco Webex Meetings for virtual communication
• Previous experience with Concur for travel and expense management is necessary
• Familiarity with CRM systems is essential for client and customer management
• Knowledge of Kronos Timekeeping System for accurate workforce management is crucial
• Ability to use About Time for efficient project management
• Strong calendar management skills to organize and schedule appointments
• Excellent communication abilities for effective internal and external interactions
• Experience in managing conference calls, including scheduling and hosting
• Ability to handle correspondence professionally and confidentially
• Proficiency in Microsoft Word for creating, editing, and formatting documents
• Strong knowledge in Microsoft Office Suites for efficient office operations
Responsibilities:
• Facilitate and manage logistics for meetings, including virtual meetings, conference calls, and in-person events with the help of Cisco Webex Meetings.
• Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and efficient communication.
• Handle the coordination and management of complex travel itineraries, including flights, accommodations, transportation, and travel documentation using Concur.
• Maintain organized filing systems, both physical and digital, for easy retrieval of important documents.
• Take charge of scheduling, coordinating, and prioritizing appointments, meetings, and events for executives using a variety of calendar management tools.
• Assist in tracking project progress, deadlines, and deliverables for key initiatives using CRM and Kronos Timekeeping System.
• Draft and proofread correspondence, reports, presentations, and other documents as needed, demonstrating proficiency in Microsoft Office Suites.
• Manage expenses, track budgets, and prepare financial reports as needed, utilizing ADP - Financial Services.
• Support the executive team in ad hoc projects and initiatives as needed.
• Handle sensitive and confidential information with the utmost professionalism and discretion.• Demonstrated proficiency in ADP - Financial Services is required
• Must be comfortable with using Cisco Webex Meetings for virtual communication
• Previous experience with Concur for travel and expense management is necessary
• Familiarity with CRM systems is essential for client and customer management
• Knowledge of Kronos Timekeeping System for accurate workforce management is crucial
• Ability to use About Time for efficient project management
• Strong calendar management skills to organize and schedule appointments
• Excellent communication abilities for effective internal and external interactions
• Experience in managing conference calls, including scheduling and hosting
• Ability to handle correspondence professionally and confidentially
• Proficiency in Microsoft Word for creating, editing, and formatting documents
• Strong knowledge in Microsoft Office Suites for efficient office operations