Central Michigan University is hiring: Exec Secretary in Mt Pleasant

Exec Secretary Position Number: S-3173 Type of Recruitment: External Position Summary: Duties performed are of a complex and varied secretarial/administrative support nature for the Assistant Vice President (AVP) of University Recreation. This is the most senior level secretarial job, and while it incorporates elements of other levels, it has a majority of effort associated with more complex secretarial support services, including administrative, accounting and budget related duties. The level of independence at this level has a high degree of autonomy/responsibility. Required Qualifications: High school diploma or GED. Four years of qualifying experience or a combination of education and experience that equates to four years. Experience with Microsoft Word. Customer service experience. Spreadsheet and/or database experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the job. Preferred Qualifications: Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department. (i.e. Excel, Access, SAP). Demonstrated ability to design/maintain web pages may be desired. Duties & Responsibilities: Assists with overall budget for university recreation including budget development, reconciliation, and reporting. Processes Purchase Orders, Blanket Purchase Orders, Billing Invoices, Invoice Vouchers, Employee Reimbursement Vouchers, CMU Business Card, Reconciliation Forms, Payroll Deduction forms, Student Account Charges, and Journal Transfer Forms for payment for University Recreation Coordinates all cash operations for the department. Assists with the development and implementation of standard operating procedures for all business operations for UREC, and assists in the development and implementation of operating policies and procedures in accordance with federal and state regulations and department and university policies; helps to ensure that CMU business-related policies are met and enforced. Records and distributes staff meeting agendas and minutes. Coordinates and keeps AVP's calendar up to date and schedules meetings. Assists AVP and Directors with special projects. Coordinates student and cash handling training. Generates various financial and statistical reports including revenue projections and expenses. Proposes changes in all UREC fees and charges. Coordinates all RFP/Bids for department initiatives. Prepares applicable reports, schedules and budget statements. Prepares journal entries. Verifies funds available for expenditures. Assists with payroll operations in the absence of the Executive Office Specialist. Coordinates and oversees department's corporate credit card use. Assists with coordinating UREC annual report. Coordinates daily cash reconciliation for all areas of University Recreation. Coordinates year-end department reconciliations. Reconciles all departmental credit card charges for University Recreation. Bills internal and external groups for use of facilities for University Recreation. Reconciles cash for all special events for University Recreation. Invoices sponsorship and marketing agreements. Assists AVP with budget development for all University Recreation areas. Assists staff in tracking special event or area revenue/expenses, as requested. Prints monthly SAP reports and reconciles all University Recreation cost centers each month. Assists in reconciling SBAC account with SAI. Assis