Receptionist Office Assistant Job at Private Family Office in Jupiter

RECEPTIONIST/OFFICE ASSISTANT
We are seeking a polished and professional Receptionist/Office Assistant to be the welcoming face of our company at the front desk. This role is essential to creating a positive first impression for our clients and partners. As a Front Desk Assistant, you will not only handle reception duties but also provide general office support in a fast-paced, formal business environment. 

Required Qualifications:

• A minimum of 5 years of experience in a support role in a formal business office environment.
• Consistently punctual, with the ability to open the office daily at 8:30 a.m.
• Demonstrated professionalism and a polished demeanor.
• Strong organizational skills with exceptional attention to detail and a knack for improving office spaces.
• Proficiency in Microsoft Office (Word, Outlook, Excel).
• Strong written communication skills, including the ability to draft formal cover letters and emails.
• Ability to multitask effectively in a fast-paced environment.
• Team player with a positive "Can Do" attitude.
• Ability to physically handle a variety of tasks such as sitting for long periods of time, walking around a large office space that includes stairs, lifting and carrying up to 30lbs, reaching, pushing, and pulling.

Preferred Qualifications:

• Experience in a family office, legal office, or real estate office setting
• Experience as an Administrative Assistant or Legal Assistant

Job Duties:

• Serve as the first point of contact by answering calls professionally, directing inquiries, and taking detailed messages.
• Welcome and greet visitors, offering beverages and escorting them to their destination.
• Ensure the reception area is always clean, organized, and presentable.
• Open and close the office daily, including setting up and shutting down equipment in the lobby, copy room, and kitchen.
• Provide callers with relevant company information (address, directions, websites, etc.).
• Handle incoming and outgoing mail, including express mail services (FedEx, UPS, etc.).
• Maintain and order office and kitchen supplies, ensuring proper stock and distribution.
• Manage conference room scheduling and maintain cleanliness and readiness of meeting spaces.
• Assist with clerical tasks, including drafting business letters, photocopying, scanning, and filing.
• Monitor and manage building access cards for visitors.
• Track employee birthdays, coordinate announcements, and plan celebratory events (e.g., cakes, décor, etc).
• Oversee office maintenance and janitorial service quality control.
• Provide general support to the team across various business needs.

Position Details:

• Type: Full-Time
• Schedule: Monday through Friday, 8:30 a.m. to 5:30 p.m.
• Compensation: $36,000 to $46,000 annually, commensurate with experience.

What We Offer:

• A comprehensive benefits package, including medical, dental, vision, life insurance, 401(K), paid time off, and more.
• The opportunity to interact with world leaders, senior government officials, CEOs, and influential global contacts.
• Daily access to an on-site, high-end culinary chef providing lunch, as well as a variety of beverages and snacks.