Administrative Asst/Exec. Asst II

Description We are offering a long term contract employment opportunity for an Administrative Asst/Exec. Asst II in Grapevine, Texas. The role involves high-level administrative support, handling information requests, conducting research, and performing clerical functions. You will act as an information and communication manager for our office. Responsibilities - Handle customer service tasks and ensure effective communication within the office. - Conduct research and manage time effectively, working independently as required. - Process and manage office functions including basic bookkeeping, preparing invoices, and maintaining records management systems. - Ensure confidentiality and organization of information. - Utilize computer applications such as Microsoft Word, Excel, and PowerPoint for various tasks. - Prepare responses to correspondence containing routing inquiries. - Open, sort, and distribute incoming correspondence, including faxes and emails. - File and retrieve corporate documents, records, and reports. - Prepare documents such as memos, letters, financial statements, and other reports. - Perform general office duties such as ordering supplies. Requirements - Proficient in Customer Service, showcasing the ability to handle and resolve customer inquiries and complaints effectively - Strong Communication skills, both verbal and written, to interact with various stakeholders - Solid understanding of Office Functions and administrative support tasks - Proficiency in Microsoft Excel, Word, and PowerPoint for data analysis, document processing, and presentations - Strong Research skills to gather and analyze information as required - Familiarity with 'About Time' software will be beneficial - Ability to manage Correspondence, ensuring timely responses to emails and letters - Experience in Clerical Duties such as filing, typing, and scheduling appointments - Understanding of Financial Statements for basic financial analysis - Knowledge of Conductivity principles, preferably in a corporate setting - Experience in supporting C-Suite executives, handling their schedules, and coordinating meetings - Excellent Interpersonal Skills to build relationships with team members and clients - Ability to Distribute Faxes and manage incoming and outgoing communication - Proficient in Records Management, ensuring all documents are properly filed and easy to retrieve - Familiarity with various Computer Programs used in administrative work - Basic Bookkeeping skills to keep track of financial transactions - Experience in preparing Invoices and ensuring they are sent out in a timely manner - Ability to Prepare Responses to inquiries or complaints, ensuring customer satisfaction - Skilled in Photocopying/Scanning documents, maintaining a digital record of important paperwork Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .