Receptionist Job at Robert Half in Cambridge

We are offering a short term contract employment opportunity for a Receptionist to join our team in Cambridge, Massachusetts. This role is completely on-site and involves a range of administrative tasks in a fast-paced setting.

Responsibilities:

• Efficiently handle incoming packages, including receipt confirmation, notification to employees, and coordinating pickup or delivery.
• Undertake the responsibility of creating and managing work orders.
• Serve as the first point of contact for guests during events, ensuring a smooth check-in process.
• Proactively manage the event calendar, including coordinating cleaning services for event setup and communicating event details to employees.
• Issue visitor badges promptly and accurately as part of the check-in process.
• Manage the distribution of parking passes to visitors and employees.
• Utilize software tools such as Email, Outlook, Teams, and Excel for various tasks.
• Leverage strong customer service skills to answer multi-line phone system and respond to inquiries.
• Perform data entry tasks and maintain organized files.
• Schedule appointments and meetings as required.• Proficiency in answering multi-line phone system
• Demonstrated experience in providing high-quality customer service
• Proficiency in data entry tasks, ensuring accuracy and efficiency
• Experience with email correspondence, maintaining professionalism in all communications
• Strong interpersonal skills, with the ability to communicate effectively with a diverse range of individuals
• Proficiency in using Microsoft Excel for data management and analysis
• Experience in using Microsoft Outlook for email, calendar, and contact management
• Proficiency in using Microsoft Word for creating and editing documents
• Experience in organizing files, both physical and digital, for easy access and retrieval
• Demonstrated ability to schedule appointments, managing multiple calendars simultaneously