Aston Carter is hiring: Accounting Assistant in Minneapolis

Job Title: Accounting Assistant Job Description The Accounting Assistant provides a wide variety of support functions to the operations staff in the areas of administrative assistance, communications, and document control. This role includes tasks such as report generation, publishing, proofreading, editing, filing, and communicating. You will assist the Accounting Manager with payroll duties and maintain the reception area, answer phones, and keep the kitchen area organized. Additionally, you will maintain engineering registration records and renewals for the firm and management staff, set up projects, and maintain the Project Log. This position supports engineering operations by producing client correspondence, final report proofing, editing, and binding, as well as maintaining records and files. Responsibilities Assist Accounting Manager with payroll duties. Maintain the reception and kitchen areas. Maintain engineering registration records and renewals. Set up projects and maintain the Project Log. Support engineering operations with client correspondence and final report proofing, editing, and binding. Maintain records and files. Process and print billing reviews for T&M projects and status reports for FF projects, distributing them to Project Managers. Post and print sales invoices, making necessary adjustments and corrections as requested by Project Managers. Mail invoices to clients no later than the 5th business day of the month. Prepare monthly sales reports by Project Manager for management review. Prepare and maintain monthly holds and write-off reports for management review prior to closing each month. Enter all approved vendor invoices into Navision. Pay all approved vendor invoices through weekly check runs. Maintain client and vendor files, ensuring documents are filed timely. Update and maintain task instructions, keeping them readily available. Essential Skills Accounting Accounts payable Accounts receivable Reconciliation Bookkeeping Payroll Additional Skills & Qualifications Associate's degree in Accounting, Finance or related field. Excel knowledge (Pivot Tables, VLOOKUPs). SAP experience (preferred). Payroll knowledge (preferred). Bookkeeping knowledge (preferred). Work Environment The team consists of a small, passionate accounting and administrative team located in Minneapolis, MN. The team supports around 100 people in the US. This position offers hybrid flexibility, with the option to work from home on Mondays or Fridays. Employees are offered an $80 stipend to assist with parking expenses or coverage for a park & ride/bus pass. Pay and Benefits The pay range for this position is $20.00 - $25.00 • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Minneapolis,MN. Application Deadline This position will be accepting applications until Jan 1, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.