Patent Prosecution Legal Secretary Job at Adams & Martin Group in Palo Alto

Job Posting: Patent Prosecution Legal Secretary

Adams & Martin Group is seeking an experienced Patent Prosecution Legal Secretary for a full-time role at a prestigious law firm in San Francisco. This position offers excellent benefits and requires strong administrative and document processing support for attorneys and paralegals.

Key Responsibilities:

• Prepare and file patent application documents.
• Draft Office Action shells and client reports.
• Conduct patent research and obtain necessary documents.
• Track patent application statuses and prepare complex Excel spreadsheets.
• Manage client billing and coordinate invoicing processes.
• Provide confidential administrative support and manage calendars.
• Assist with correspondence and communication with clients and vendors.
• Handle travel and expense reconciliation.

Qualifications:

• High School Diploma required; some college or PLS Certification preferred.
• Minimum of 5 years in a law firm or related environment.
• Knowledge of legal terminology, electronic invoicing, and patent processes.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and legal software.
• Ability to multi-task and work independently as well as part of a team.
• COVID-19 vaccination required, subject to accommodation.

Working Conditions:

• Hybrid schedule: 3 days in-office, 2 days remote.
• Full-time, standard 5-day workweek with potential for additional hours as needed.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.