Executive Assistant Job at Robert Half in Houston

Our Client is seeking an Executive Assistant to support C-level leaders, this role will encompass a broad range of responsibilities, including managing travel arrangements, coordinating events, as well as processing data and creating reports. This role offers an exciting opportunity to work in a dynamic setting, requiring excellent communication skills and a strong understanding of urgency.

Responsibilities:

• Support the leadership team, including the CEO and CFO, in their daily operations

• Utilize Excel at an intermediate to advanced level, including the use of pivot tables

• Coordinate and manage corporate events and travel arrangements

• Generate detailed reports from QuickBooks, and Excel for the leadership team

• Perform data entry tasks and invoice processing

• Maintain CRM administration duties

• Display a high level of proficiency in Word

• Tackle problem-solving tasks in a fast-paced environment

• Understand the importance of urgency in the execution of responsibilities.

• Minimum of 7 years of experience in an Executive Assistant role or similar.

• Proficiency in Accounts Payable (AP) procedures and practices.

• Experience in invoice processing, ensuring accuracy and timeliness.

• Strong proficiency with Microsoft Excel for data management and reporting.

• Knowledge of QuickBooks

• Familiarity with Salesforce a plus!

• Experience in arranging travel, including logistics, itineraries, and expense reporting.

• Proven track record in planning and executing corporate events.

• Ability to coordinate various types of events, from small meetings to large conferences.