Facilities Management - Facilities Coordinator

Job Description: Title: Facilities Coordinator
Job Family: Facilities Management
Background Package: *** SAFETY SPECIFIC PACKAGE - WITH DRUG TEST -
Bill Rate: ***-***/hr max
Hours: M-F 7-3:30 typical
Remote/Hybrid/In-Person: In-Person
Location: CO209-Boulder-5555 Airport Blvd Suit
Assignment Duration: 12/16/24-6/16/24 - 4 months
Potential to convert to FTE, If so, what rate: Looking for FTE - no rate to share
Resource's typical working day: • Manufacturing Pharmaceuticals Building.
• Business Casual
• PC and phone provided
• High Demand Client - A lot of requests come through
• Can vary day to day
• Managing/Oversight on janitorial services
• Place orders for janitorial suppliers
• Oversight of snow removal and landscaping
• Walking with pestcontrol provider,
• Assisting with printer issues/placing tickets on behalf of the client
• Ad Hoc Needs
• GMP/GXP Experience preferred. This client is regulated by the FDA
• Experience managing janitorial services, landscaping/snow removal and pest control preferred.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Ability to effectively present information to an internal department and/or large groups of employees.
• Requires basic knowledge of financial terms and principles.
• Ability to calculate simple figures such as percentages.
• Ability to understand and carry out general instructions in standard situations.
• Ability to solve problems in standard situations.
• Requires basic analytical skills.
• Responds to client inquires and concerns.
• Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.
• Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors.
• Communicates work orders to technicians and assists management in resolving problems. Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.
• Maintains files on work orders, proposals, and department files.
• Creates vendor files and checks accuracy on completed paperwork submitted by vendors. Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.
• Assists with the inspections on the facility campus.
• Uses pc and/or PDA for work order system, email, ESS and training.
• Assist with process and procedure training.
• Other duties may be assigned.
• No formal supervisory responsibilities in this position.
• Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Years of Experience needed: 2-3 years experience
Level of Education: HS Diploma/GED
Systems/Software proficiencies: Microsoft Office, Coupa preferred, CMMS systems (Blue Mountain Ram)
Certifications/Licenses: NA
Top Must have Skills: • Experience with Vendor Management
• Basic Financial Knowledge
Top Nice to have Skills: • GMP/GXP Experience preferred. This client is regulated by the FDA
• Experience managing janitorial services, landscaping/snow removal and pest control preferred.

Interview Process: 1st round onsite, 2nd on Teams
Comments for Suppliers: