ZEMITEK LLC
Deputy Grants Unit Manager (USAID/BHA)
ZEMITEK LLC, Washington, DC, United States
Who We Are
ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.
Position Description
ZemiTek has partnered with Credence Management Solutions to form Team Credence, a multi-company partnership. Led by Credence Management Solutions, an industry leading government contractor and in concert with Claro KC (MOSB), EnCompass (WO), and Global Emergency Group (SB) - Team Credence operates as one team, bringing together exceptional USAID institutional support experience, technical leadership, and an unmatched commitment to BHA and its mission.
USAID's Bureau for Humanitarian Assistance (USAID/BHA) is the lead federal coordinator for international disaster assistance. USAID/BHA provides and coordinates U.S. Government (USG) international humanitarian assistance to save lives, alleviate human suffering, and reduce the physical, social, and economic impact of rapid and slow-onset disasters by supporting at-risk populations to build stable foundations to withstand humanitarian shocks and stresses. Team Credence, through the Bureau for Humanitarian Assistance Support Contract (BHASC), provides operational and administrative support to provide and coordinate humanitarian assistance and maintain 24/7 response capability.
The Deputy Manager - Policy & Knowledge Management will be responsible for developing and managing the internal technical knowledge of the Grants Unit (GU), which supports BHA in the processing of assistance awards to non-federal recipients. In coordination with the GU Manager, other Deputy Managers, and GU Team Leads, the Deputy Manager will lead the development and implementation of internal guidance, award templates, onboarding and training materials, and internal standard operating procedures. The incumbent will act as a subject matter expert on grant processing procedures, agency and bureau policy, budgetary issues, and compliance with federal assistance award regulations, and will advise BHA and the GU on matters relating to these areas. Additionally, the incumbent will represent the GU at internal and external meetings, discussions, and workshops. The incumbent will also be responsible for managing and resolving escalated issues from GU staff and BHA.
The Deputy Grants Unit Manager - Policy & Knowledge Management reports directly to the GU Manager and may include direct supervision of up to four employees.
Location: Washington D.C.
Work Schedule: Full-time, On-site (3 days/week in office)
Starting Salary Range: $150,000- $164,000 a year with the starting salary determined based on candidate's knowledge, skills, experience, and education.
Clearance: Ability to obtain a Secret-level clearance (US citizenship required)
Responsibilities
Operations
• Serves as the GU's policy and planning subject matter expert, developing and implementing strategies, action plans, and special initiatives designed for optimal team performance.
• Lead the development and maintenance of all GU standard operating procedures, templates, and resources. Ensure award language and procedures are up to date and incorporate external changes as needed.
• Assist GU Manager in capturing and synthesizing metric data and trends for quarterly, annual, and ad-hoc reports for both BHA and ZemiTek.
• Serve as the final point of clearance for award documents prepped for the Agreement Officers. Perform completion checks and quality assurance reviews to ensure the delivery of exceptional products to the client.
• Prepare reports and maintain records of work accomplishments and administrative information, as required, and coordinate the preparation, presentation and communication of work-related information to the GU Manager.
• Maintain program and administrative reference materials and relevant background documents, and make available policies, procedures and written instructions from the Grants Unit Manager; maintain current knowledge in order to answer questions from team members on procedures, policies, directives, etc.
• Assist in identifying, recruiting, and hiring new staff at all levels.
Technical
• Research, interpret, and analyze technical related inquiries on grant management, regulations, BHA policies and procedures and best practices. Interpret award provisions for recipients and BHA and provide appropriate advice and guidance.
• Possess knowledge of the theories, principles, functions, and processes of management and the organization of work; conduct studies of work processes in various organizations to identify, analyze, and recommend solutions to GU problems or to develop guidance.
• Review new or proposed legislation or regulations to determine impact on procurement operations; conducts studies of the organization and recommending improvements.
• Respond to technical inquires and issues from Agreement Officers, BHA leadership, ZemiTek leadership, and GU staff. Ensure consistent application of USG regulations and USAID/BHA policies across GU teams.
• Provide in-depth analysis of USAID/BHA award terms, Negotiation Memorandums, Waivers and Exception Memos, 2 CFR 200/700, ADS 303 & 308, and other federal assistance related documents and materials.
• Participate in senior-level discussions, working groups, etc. on assistance award issues, with the ability to speak to impacts on award language and administration, regulatory limitations, and ADS policy directives.
• Conduct a gap analysis of the Grants Unit's technical knowledge and create a training plan that addresses the needs.
• Develop a training curriculum with materials covering federal regulations, policies, and internal guidance and procedures. Deliver training for the Grants Unit on these topics.
Leadership
• Represent the GU at internal and external meetings and advocate on behalf of GU staff in interactions with other BHA teams, bureau leadership and USAID/OAA. The incumbent must be able to discuss issues broadly and candidly and be comfortable with making decisions that influence both BHA Program and BHA GU.
• Serve as the GU's point of escalation for issues and items that need prompt resolutions.
• Engage with BHA program teams and leadership through regularly scheduled meetings and calls. Asist Team Leads in strategically coordinating meetings with the various HA program teams.
• Manage effort in obtaining resources and securing needed information or decisions from the GU Manager on major work problems and issues that arise.
• Perform the duties of the GU Manager in his/her absence.
Staff Management
• Oversee the onboarding process for new GU staff. Serve as POC for new staff, oversee training schedules, review performance on competencies and provide specific training paths to ensure staff success.
• Develop and manage staffing plans for GU teams in consultation with the GU Manager, Team Leads, and BHASC Program Managers. Recommend staffing and resource configurations that best meet the need of BHA.
• Provide direct line management responsibilities with GU Team Leads, including disciplinary discussions/actions, timesheet recording, approval for PTO, etc.
• Participate in staff performance reviews in coordination with the Team Leads.
Qualifications
• Bachelor's degree with eight (8+) years of relevant experience; Master's degree with six (6+) years of relevant experience; or, High school diploma with twelve (12+) years of relevant experience.
• Experience managing and supervising team of direct reports; including conducting performance assessments and addressing performance-related personnel issues.
• Advanced knowledge of applicable USG Assistance Regulations such as U.S. Code of Federal Regulation (CFR), Automated Directive System (ADS) series, and other directives governing USG grants.
• Ability to obtain and maintain a minimum of a Secret- Level Clearance for the duration of your employment on this contract.
Other Qualifications and Requirements:
• At least six (6) years managing multiple teams across multiple sectors or divisions.
• Ability to conduct in-depth compliance review and evaluation of complex assistance actions requiring higher-level approval
• Familiarity with Federal funding sources for BHA programs (e.g. International Disaster Assistance, Title II, emergency, development programs, etc.)
• Proven ability in the following: negotiation, issuance of assistance instruments (grants/cooperative agreements), administration of grants and cooperative agreements.
• Familiarity with financial management procedures and systems such as USAID Global Acquisition and Assistance System (GLAAS), Phoenix, ASIST or similar applications.
• Experience managing large teams and complex operations.
• Demonstrated ability to provide strategic advice on highly complex, time sensitive procurements. Must be able to communicate complex and difficult policy and programmatic issues in an understandable fashion without oversimplifying and be able to transfer knowledge/mentor other team members.
• Demonstrated excellence in oral communication in English and strong writing skills. Proven ability to evaluate, and interpret policy directives and regulations, and to effectively communicate to internal and external stakeholders.
• Have strong working knowledge of Microsoft Office and Google Suite.
Our application process is quick and easy.
Meet ZemiTek: Here is an inside look of who we are and what we do.
See what's new at ZemiTek: LinkedIn
Compensation and benefits are fundamental to any career decision. That's why at ZemiTek we design our benefits packages to reflect the importance of the work we do for our customers. Our employment benefits include, competitive compensation, health and wellness programs, income protection, paid personal, parental, and medical leave, retirement plans with employer match and immediate vesting, among many other perks.
What We Believe
ZemiTek is an equal opportunity employer where an applicant's qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability, or any other basis prohibited by law.
ZemiTek is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@zemitek.com.
ZemiTek embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.
ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.
Position Description
ZemiTek has partnered with Credence Management Solutions to form Team Credence, a multi-company partnership. Led by Credence Management Solutions, an industry leading government contractor and in concert with Claro KC (MOSB), EnCompass (WO), and Global Emergency Group (SB) - Team Credence operates as one team, bringing together exceptional USAID institutional support experience, technical leadership, and an unmatched commitment to BHA and its mission.
USAID's Bureau for Humanitarian Assistance (USAID/BHA) is the lead federal coordinator for international disaster assistance. USAID/BHA provides and coordinates U.S. Government (USG) international humanitarian assistance to save lives, alleviate human suffering, and reduce the physical, social, and economic impact of rapid and slow-onset disasters by supporting at-risk populations to build stable foundations to withstand humanitarian shocks and stresses. Team Credence, through the Bureau for Humanitarian Assistance Support Contract (BHASC), provides operational and administrative support to provide and coordinate humanitarian assistance and maintain 24/7 response capability.
The Deputy Manager - Policy & Knowledge Management will be responsible for developing and managing the internal technical knowledge of the Grants Unit (GU), which supports BHA in the processing of assistance awards to non-federal recipients. In coordination with the GU Manager, other Deputy Managers, and GU Team Leads, the Deputy Manager will lead the development and implementation of internal guidance, award templates, onboarding and training materials, and internal standard operating procedures. The incumbent will act as a subject matter expert on grant processing procedures, agency and bureau policy, budgetary issues, and compliance with federal assistance award regulations, and will advise BHA and the GU on matters relating to these areas. Additionally, the incumbent will represent the GU at internal and external meetings, discussions, and workshops. The incumbent will also be responsible for managing and resolving escalated issues from GU staff and BHA.
The Deputy Grants Unit Manager - Policy & Knowledge Management reports directly to the GU Manager and may include direct supervision of up to four employees.
Location: Washington D.C.
Work Schedule: Full-time, On-site (3 days/week in office)
Starting Salary Range: $150,000- $164,000 a year with the starting salary determined based on candidate's knowledge, skills, experience, and education.
Clearance: Ability to obtain a Secret-level clearance (US citizenship required)
Responsibilities
Operations
• Serves as the GU's policy and planning subject matter expert, developing and implementing strategies, action plans, and special initiatives designed for optimal team performance.
• Lead the development and maintenance of all GU standard operating procedures, templates, and resources. Ensure award language and procedures are up to date and incorporate external changes as needed.
• Assist GU Manager in capturing and synthesizing metric data and trends for quarterly, annual, and ad-hoc reports for both BHA and ZemiTek.
• Serve as the final point of clearance for award documents prepped for the Agreement Officers. Perform completion checks and quality assurance reviews to ensure the delivery of exceptional products to the client.
• Prepare reports and maintain records of work accomplishments and administrative information, as required, and coordinate the preparation, presentation and communication of work-related information to the GU Manager.
• Maintain program and administrative reference materials and relevant background documents, and make available policies, procedures and written instructions from the Grants Unit Manager; maintain current knowledge in order to answer questions from team members on procedures, policies, directives, etc.
• Assist in identifying, recruiting, and hiring new staff at all levels.
Technical
• Research, interpret, and analyze technical related inquiries on grant management, regulations, BHA policies and procedures and best practices. Interpret award provisions for recipients and BHA and provide appropriate advice and guidance.
• Possess knowledge of the theories, principles, functions, and processes of management and the organization of work; conduct studies of work processes in various organizations to identify, analyze, and recommend solutions to GU problems or to develop guidance.
• Review new or proposed legislation or regulations to determine impact on procurement operations; conducts studies of the organization and recommending improvements.
• Respond to technical inquires and issues from Agreement Officers, BHA leadership, ZemiTek leadership, and GU staff. Ensure consistent application of USG regulations and USAID/BHA policies across GU teams.
• Provide in-depth analysis of USAID/BHA award terms, Negotiation Memorandums, Waivers and Exception Memos, 2 CFR 200/700, ADS 303 & 308, and other federal assistance related documents and materials.
• Participate in senior-level discussions, working groups, etc. on assistance award issues, with the ability to speak to impacts on award language and administration, regulatory limitations, and ADS policy directives.
• Conduct a gap analysis of the Grants Unit's technical knowledge and create a training plan that addresses the needs.
• Develop a training curriculum with materials covering federal regulations, policies, and internal guidance and procedures. Deliver training for the Grants Unit on these topics.
Leadership
• Represent the GU at internal and external meetings and advocate on behalf of GU staff in interactions with other BHA teams, bureau leadership and USAID/OAA. The incumbent must be able to discuss issues broadly and candidly and be comfortable with making decisions that influence both BHA Program and BHA GU.
• Serve as the GU's point of escalation for issues and items that need prompt resolutions.
• Engage with BHA program teams and leadership through regularly scheduled meetings and calls. Asist Team Leads in strategically coordinating meetings with the various HA program teams.
• Manage effort in obtaining resources and securing needed information or decisions from the GU Manager on major work problems and issues that arise.
• Perform the duties of the GU Manager in his/her absence.
Staff Management
• Oversee the onboarding process for new GU staff. Serve as POC for new staff, oversee training schedules, review performance on competencies and provide specific training paths to ensure staff success.
• Develop and manage staffing plans for GU teams in consultation with the GU Manager, Team Leads, and BHASC Program Managers. Recommend staffing and resource configurations that best meet the need of BHA.
• Provide direct line management responsibilities with GU Team Leads, including disciplinary discussions/actions, timesheet recording, approval for PTO, etc.
• Participate in staff performance reviews in coordination with the Team Leads.
Qualifications
• Bachelor's degree with eight (8+) years of relevant experience; Master's degree with six (6+) years of relevant experience; or, High school diploma with twelve (12+) years of relevant experience.
• Experience managing and supervising team of direct reports; including conducting performance assessments and addressing performance-related personnel issues.
• Advanced knowledge of applicable USG Assistance Regulations such as U.S. Code of Federal Regulation (CFR), Automated Directive System (ADS) series, and other directives governing USG grants.
• Ability to obtain and maintain a minimum of a Secret- Level Clearance for the duration of your employment on this contract.
Other Qualifications and Requirements:
• At least six (6) years managing multiple teams across multiple sectors or divisions.
• Ability to conduct in-depth compliance review and evaluation of complex assistance actions requiring higher-level approval
• Familiarity with Federal funding sources for BHA programs (e.g. International Disaster Assistance, Title II, emergency, development programs, etc.)
• Proven ability in the following: negotiation, issuance of assistance instruments (grants/cooperative agreements), administration of grants and cooperative agreements.
• Familiarity with financial management procedures and systems such as USAID Global Acquisition and Assistance System (GLAAS), Phoenix, ASIST or similar applications.
• Experience managing large teams and complex operations.
• Demonstrated ability to provide strategic advice on highly complex, time sensitive procurements. Must be able to communicate complex and difficult policy and programmatic issues in an understandable fashion without oversimplifying and be able to transfer knowledge/mentor other team members.
• Demonstrated excellence in oral communication in English and strong writing skills. Proven ability to evaluate, and interpret policy directives and regulations, and to effectively communicate to internal and external stakeholders.
• Have strong working knowledge of Microsoft Office and Google Suite.
Our application process is quick and easy.
Meet ZemiTek: Here is an inside look of who we are and what we do.
See what's new at ZemiTek: LinkedIn
Compensation and benefits are fundamental to any career decision. That's why at ZemiTek we design our benefits packages to reflect the importance of the work we do for our customers. Our employment benefits include, competitive compensation, health and wellness programs, income protection, paid personal, parental, and medical leave, retirement plans with employer match and immediate vesting, among many other perks.
What We Believe
ZemiTek is an equal opportunity employer where an applicant's qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability, or any other basis prohibited by law.
ZemiTek is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@zemitek.com.
ZemiTek embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.