Secretary Job at Percepta House in New York

Job Title: Secretary

Location: New York, NY
Department: Office

The Secretary provides comprehensive administrative and clerical support to ensure efficient operations within the office. This role involves managing schedules, coordinating meetings, preparing documents, and handling correspondence, while maintaining a high level of confidentiality and professionalism.

1. Administrative Support

   • Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
   • Prepare, edit, and distribute correspondence, reports, and presentations.
   • Organize and maintain office filing systems and databases.

2. Communication

   • Handle incoming calls, emails, and correspondence, responding or directing as appropriate.
   • Serve as the first point of contact for visitors and staff inquiries.
   • Relay messages accurately and promptly.

3. Meeting Coordination

   • Schedule, organize, and coordinate meetings, including preparing agendas and taking minutes.
   • Ensure proper setup of meeting spaces and technical equipment.

4. Office Management

   • Monitor and order office supplies as needed.
   • Maintain an organized workspace and ensure office policies are followed.
   • Liaise with vendors, service providers, and building management as necessary.

5. Other Duties

   • Support special projects and initiatives as assigned.
   • Assist with event planning and execution.
   • Perform other related tasks to ensure the office runs smoothly.

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to handle sensitive information with discretion and confidentiality.
• Proficiency in multitasking and prioritizing work in a fast-paced environment.
• Excellent interpersonal skills and a customer service-oriented mindset.